The daily procedures in both official and non-official organizations include the printing and archiving of thousands of paper-based documents, either as issued, incoming, or as attachment documents; as well as the verification of the authenticity of the issuance of such documents at the receiving party, this leads to the production of further papers that are referred to as "issuance validation", This procedure costs more time, effort, and money. Furthermore, the process of archiving and storing these documents electronically requires considerable effort and time in terms of manually entering the information or saving them as images, as well as the possibility of data entry mistakes. This paper proposes employing authenticated PDF417 barcodes in paper-based document publication procedures by adding an encrypted barcode (signature) to the issued document and making it simpler to authenticate the information. During the document verification process, neither internet access nor real-time interaction with the document issuer are required. Furthermore, the proposed system offers a way to digitally archive documents using a barcode scanner or smartphones, which enables accuracy and speed in entering the information of documents received or issued by the institution.