A tool for reducing the time loss and dissatisfaction associated with meetings: Validation of the staff meeting effectiveness questionnaire

Cultivating Inclusive Voices: Empowering Student Leaders through Inquiry-Structured Agendas in Feedback Meetings

“…Views and satisfaction of the participants of the meeting process as measured through validated tool Bélisle et al (2022); Niederman et al (2008) demonstrated SVC meetings can further reiterate the importance of these applied activities as contributing to the larger picture of social practice in educational institutions (Li et al, 2022).…”

“…Published literature on the practice of group meetings are mostly focused on workplace meetings or organisational meetings Allen et al (2022); Bélisle et al (2022); Kauffeld and Lehmann-Willenbrock (2012); Kauffeld and Meyers (2009a); Niederman et al (2008); and have not been able to explore dynamics within student groups. Some relevant input from published work have employed a more controlled meeting platforms and may lack cultural diversity as most student populations would comprise (Allen and Lehmann-Willenbrock, 2023).…”

“…Studies report that there are many factors influencing the meeting effectiveness and outcomes. One element which impacts meeting structure is the agenda itself (Bélisle et al, 2022). Niederman et al (2008) elaborated further on the three levels of structure tactics on meeting level, activity level and microprocesses which lead to successful meeting outcomes within an organisation.…”

“…The purposeful change to the agenda is to suggest students to rephrase the list of topics they launch during the SV meeting as questions statements (Krattemnaker, 2007). Inquiry-structured agenda statements can be more descriptive, direct, and focused which in turn, may help meeting participants be better prepared for the discussion of the meeting plan (Bélisle et al, 2022;Krattemnaker, 2007). As a result, a well-structured agenda may improve engagement and satisfaction among meeting participants (Bélisle et al, 2022;Krattemnaker, 2007).…”

“…The access link and quick response code or QR code to the online questionnaire launched through Microsoft forms was distributed to the meeting participants shortly after their respective feedback meetings to allow participants timely recall of their meeting experience. The online questionnaire instrument was selectively based on a validated tool intended for measuring meeting effectiveness (Bélisle et al, 2022). The online questionnaire had 12 items with 2 items for demographics, 3 items looking into meeting structure, 4 items on group cohesion, 4 items on participants activities and section for open-ended feedback.…”