BackgroundInfectious diseases can appear and spread rapidly. Timely information about
disease patterns and trends allows public health agencies to quickly
investigate and efficiently contain those diseases. But disease case
reporting to public health has traditionally been paper-based, resulting in
somewhat slow, burdensome processes. Fortunately, the expanding use of
electronic health records and health information exchanges has created
opportunities for more rapid, complete, and easily managed case reporting
and investigation. To assess how this new service might impact the
efficiency and quality of a public health agency's case investigations, we
compared the timeliness of usual case investigation to that of case
investigations based on case report forms that were partially pre-populated
with electronic data.InterventionBetween September 2013-March 2014, chlamydia disease report forms for certain
clinics in Indianapolis were electronically pre-populated with clinical, lab
and patient data available through the Indiana Health Information Exchange,
then provided to the patient’s doctor. Doctors could then sign the form
and deliver it to public health for investigation and population-level
disease tracking. Methods: We utilized a novel matched case analysis of
timeliness changes in receipt and processing of communicable disease report
forms. Each Chlamydia cases reported with the pre-populated form were
matched to cases reported in usual ways. We assessed the time from receipt
of the case at the public health agency: 1) inclusion of the case into the
public health surveillance system and 2) to close to case. A hierarchical
random effects model was used to compare mean difference in each outcome
between the target cases and the matched cases, with random intercepts for
case.ResultsTwenty-one Chlamydia cases were reported to the public health agency using
the pre-populated form. Sixteen of these pre-populated form cases were
matched to at least one other case, with a mean of 23 matches per case. The
mean Reporting Lag for the pre-populated form cases was 2.5 days, which was
2.7 days shorter than the mean Reporting Lag for the matched controls (p =
<0.001). The mean time to close a pre-populated form case was 4.7 days,
which was 0.2 days shorter than time to close for the matched controls (p =
0.792).ConclusionsUse of pre-populated forms significantly decreased the time it took for the
local public health agency to begin documenting and closing chlamydia case
investigations. Thoughtful use of electronic health data for case reporting
may decrease the per-case workload of public health agencies, and improve
the timeliness of information about the pattern and spread of disease.