Development of a Document Management System for Private Cloud Environment

Kao, Chia Hung; Liu, Shin Tzu

doi:10.1016/j.sbspro.2013.02.071

Cited by 17 publications

(6 citation statements)

References 4 publications

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“…Generally, document management systems are designed by using a database. However, worked on a document management system according to ISO 9000 standards by using the XML structure of the new browser-based language [11]. Organizations produce a large number of documents in several types and there is a real challenge in managing and effectively using of produced documents.…”

Section: Related Literature 21 Document Management Systemmentioning

confidence: 99%

SMS-Based Inter Campus Communication System of Isabela State University – Ilagan Campus

S. Abalos,

Bejarin,

Aggabao

2024

Ijirme

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Rapid advancements and technological breakthroughs have revolutionized the spread of information and communications. The development of technology has significantly altered the transmission and storage of information. The widespread use of computers has revolutionized numerous businesses and sectors worldwide. Computers affect how employees can improve their work for every client. For example, offering their services in a way that is more accurate, efficient, and competitive when providing information. To carry out their work tasks, they may use a variety of programs or software. As a result, the manual is still the standard procedure for document recording, including the distribution of memos and communication letters to specific recipients or across offices using record books. Therefore, they might encounter challenges in the assigned personnel carrying out their duties during this process. So, the study's goal was to create a paperless communication system that would make it simple for the recording officer to find, distribute, and alert recipients—whether or not they had a cell phone. Every stage of the waterfall model was applied to the development process for the system. The respondent assessed and tested the system, and found that it met the requirements for sending outgoing and incoming memos and communication letters to the intended recipients.

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Section: Related Literature 21 Document Management Systemmentioning

confidence: 99%

SMS-Based Inter Campus Communication System of Isabela State University – Ilagan Campus

S. Abalos,

Bejarin,

Aggabao

2024

Ijirme

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“…The document management system provides the possibility of quick access to a wide range of information, and additionally supports the possibility of secure access to documents-document management system facilitates the management and sharing of information. Besides security, the goal of a document management system is to extend such sophisticated functions and simplify complexity for users and applications in the organization [34,35]. In addition, the creation of inter-organizational systems (IOS) accelerates communication with various units of one company or with cooperators available information resources favor building strong and compatible flows (both material and non-material) of resources [36].…”

Section: Development Of a Document Management Systemmentioning

confidence: 99%

Management of the Documentation Release by the Programmable Electrical Energy Flow-Individually Made Machine Called Documentomat

2021

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It is well known that in a turbulent world (full of processed information), information has a particularly high value. Wide access to technology makes the data transformation and transmission processes faster and more vulnerable to leaks and unauthorized access. This publication discusses the concept of information security management based on a development of a machine called documentomat. It is the machine built to automatically release documents with regard to high security standards. The entire flow of the documents in the company has been presented and the formalized process of decision-making to develop and finally build above-mentioned machine was described. The problems and doubts raised during the machine building process were presented along with the solutions adopted. The device has been designed, constructed, and programmed within the resources of one micro-sized limited liability company in Europe. Thus, it is the solution working in a real world that may find application in many similar companies, not the theoretical concept only. The final result exceeded the expectations of the project team, leading to strengthening of the competitive position of the company. This occurred through the following aspects: adding significant advantage to its offer, which is the ability to release the documents at any time with regard to high security standards. Moreover, the long-term level of costs of such a solution seems to be very low. During the one year of operation period, two malfunctions took place, each was repaired in just 3 h (repair and improvement, labor only, no spare parts needed). Any further maintenance, repair, or development can be done at very affordable prices, at non-available on the market labor cost, which will potentially further strengthen the impact of the solution on the competitiveness of the company. Improvement in terms of competitiveness of the company and data safety has been gained. The success of this project proves that, in some cases, it is worth to develop the necessary solution within the resources of the company rather than buying one from an external enterprise.

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“…Digitization Workflow Management is an application of workflow management system [5] has implemented the WFMS model that has been adopted, with a consistent and flexible program format that provides a number of modular workflow management services and [6] explored the needs of enterprise data management and explained the design of document management systems. To allow users in the International Journal of Machine Learning and Computing, Vol.…”

Section: B Digitization Workflow Managementmentioning

confidence: 99%

Intelligent Information Management with Digitization Workflow

Channgam¹,

Prachyanun²,

Wannapiroon³

2019

IJMLC

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This research aims to study the intelligent information management with Digitization workflow, to synthesize the intelligent information management with Digitization workflow and evaluate the intelligent information management with Digitization workflow. By conducting research from related works and comparing and analyzing the intelligent information management model with Digitization workflow, the pattern model which has been synthesized was found by the researcher. The intelligent information management model with Digitization workflow is consists of 6 elements, 1) Create 2) Capture 3) Management 4) Deliver 5) Preserve and 6) Analytics. Each elements also divided into sub-module as follows; Create divided into 3 sub-modules which are creation and writing content sub-module, sync file and share sub-module, and social and collaboration sub-module; Capture divided into 2 sub-modules which are multi-channel capture sub-module and data recognition, standards and extract sub-module; Management divided into 4 sub-module which are metadata management sub-module, document version control sub-module, data-collection management and electronic portfolio sub-module, and digital asset management sub-module; Deliver divided into 4 sub-modules which are enterprise search sub-module, transformation technology sub-module, security technology sub-module, and content distribution sub-module; Preserve divided into 3 sub-modules which are records management and distribution sub-module, compliance-government and industry sub-module, and legal and electronic transaction sub-module; and finally Analytic divided into 3 sub-module which are semantics and text analytical sub-modules, system auditing and monitoring sub-module, and content and process analytics sub-module. To evaluation results of the design of intelligent information management with Digitization workflow, the result found that the appropriate of workflow design is at very high levels Index Terms-Intelligent information management, digitization workflow. I. INTRODUCTION Technology has developed rapidly and came to be important role both in daily life and work for recently years. With technology that is changing rapidly and constantly changing, all agencies, both government and private sectors have more need to use technology in the operation of the organization to reform accurate, fast and the most modern to

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Development of a Document Management System for Private Cloud Environment

Cited by 17 publications

References 4 publications

SMS-Based Inter Campus Communication System of Isabela State University – Ilagan Campus

SMS-Based Inter Campus Communication System of Isabela State University – Ilagan Campus

Management of the Documentation Release by the Programmable Electrical Energy Flow-Individually Made Machine Called Documentomat

Intelligent Information Management with Digitization Workflow

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