Institutional readiness for digital archives management at United States International University-Africa

Odhiambo, Bonface Ochieng

doi:10.1080/01576895.2018.1558407

Cited by 11 publications

(15 citation statements)

References 21 publications

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“…A number of other studies have similarly registered shortcomings in the ICT infrastructure necessary for the management of e-records. Most notably, a study done by Odhiambo (2018) observed that the equipment required for the management of digital archives (e-records of enduring value) at the United States International University in Kenya was not up to standard. This finding shows that ICT-related challenges are common not only in Malawi but other countries as well hence need concerted effort to solve them.…”

Section: Resultsmentioning

confidence: 99%

“…These e-government transactions lead to the generation of e-records that serve as proof of those activities. The proliferation of e-government initiatives in various sectors of the economy has resulted in huge amounts of electronic information and records being created on a daily basis (Odhiambo, 2018). Whilst some of this information is born digital (electronic), some of it is primarily produced in printed format and is converted into electronic format over time through the process of digitisation.…”

Section: Introductionmentioning

confidence: 99%

“…Literature on e-records management exists although many of those studies were done in other sectors such as the mainstream civil service (Malanga and Kamanga, 2019; Adu and Ngulube, 2017), and companies and other organisations (Ajibade and Mutula, 2019) other than universities. However, the few existing studies done in this sector (Odhiambo, 2018; Phiri and Tough, 2018; Asogwa, 2013) paint a gloomy picture with regard to the state of e-records management in universities.…”

Section: Introductionmentioning

confidence: 99%

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E-records management practices in public universities: a developing country perspective

Chaputula

2022

RMJ

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Purpose This study aims to investigate the management of electronic records (e-records) in public universities in Malawi. Design/methodology/approach This study adopted a case study research design that made use of predominantly qualitative research methods. Data was collected at three study sites, namely, Mzuzu University, Malawi University of Science and Technology and the Malawi University of Business and Applied Sciences. A purposive sample of three officers per institution (and nine in total) comprising executive officers, deputy university registrar, records clerk, information and communication technology (ICT) directors and ICT manager was attained. The researcher personally conducted the interviews with the research subjects with the aid of interview guides. Observations were also done, whose findings were recorded in the observation protocols. The data collected was transcribed in MS Word, coded and analysed thematically. Findings This study concluded that e-records are at high risk in public universities in Malawi. Irrespective of this situation, this study found that there were some areas for e-records to potentially thrive in public universities in Malawi. Research limitations/implications This study covers three of the six public universities in Malawi. Although public universities in Malawi have similar governance structures, there are some noticeable differences that distinguish one institution from the other. It is, therefore, possible that findings made in this study may not completely represent the prevailing situation in all public universities. Originality/value Studies of this nature have not been done before in public universities in Malawi. It is, therefore, hoped that besides filling the existing knowledge gap, its findings will contribute to policy and practical interventions that will lead to efficiency of the universities involved.

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Section: Resultsmentioning

confidence: 99%

Section: Introductionmentioning

confidence: 99%

Section: Introductionmentioning

confidence: 99%

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E-records management practices in public universities: a developing country perspective

Chaputula

2022

RMJ

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“…A random sampling method was utilized for selecting fifty registry staff in different sections within the university. Odhiambo [13] evaluated the readiness of USIU-A for managing digital archives to propose a strategy for enhancing digital archive management at the organization. The research shows that the organization needing for digital archive management was not up to standard.…”

Section: Literature Reviewmentioning

confidence: 99%

Design of an Effective Archive Management System with a Compression Approach for Network Information Technology

2022

Wireless Communications and Mobile Computing

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Due to the recent advances of Internet and information technologies, massive quantity of archive data gets generated and it becomes difficult to handle it using conventional techniques. Archive management is the field of management related to the maintenance and utilization of archives, once they have been sent from the client to the repository. The drastic increase in the size of archive data necessitates effective storage schemes, which can be accomplished by the use of data compression approaches. Generally, data compression techniques are used for reducing the count of data being saved from a system or network without compromising the data quality. With this motivation, this study designs an effective archive storage system with a compression approach for network management (EASS-CANM). The major intention of the EASS-CANM technique is to archive the textual and image data effectively in its compact form in order to reduce the storage area. In the context of archive management, the EASS-CANM technique might be considered a successful instrument. The proposed EASS-CANM technique involves a two-stage process: textual data compression and image compression. At the initial stage, neighborhood indexing sequence (NIS) with the Prediction by Partial Matching (PPM) technique was applied for textual data compression. Secondly, fruit fly optimization (FFO) with modified Haar wavelet (MHW) is used for effective image compression where the optimal threshold selection process takes place utilizing the FFO technique. We improved the Haar wavelet filtering process in order to preserve higher image quality and clarity (MHW). With the introduction of MHW, a new transformation is made possible, allowing for improved compression outcomes as well as improved PSNR and CR values. In order to demonstrate the improved outcomes of the EASS-CANM approach, a series of simulations are performed utilizing a benchmark dataset. The experimental results reported the supremacy of the EASS-CANM technique on existing approaches. The benchmark dataset is used to conduct a wide range of studies to see whether the EASS-CANM approach improves archival efficacy. According to the full comparative result analysis, the EASS-CANM strategy is more effective than existing approaches in terms of numerous evaluation criteria. Therefore, the EASS-CANM technique can be used effectively in the administration of archives.

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“…Kearsipan merupakan sekumpulan surat yang tercatat dan bilamana dibutuhkan bisa dengan cepat ditemukan (Rumakat, 2018), sedangkan penulis akan merancang dan membangun sistem earchives dengan tujuan untuk memudahkan arsiparis dalam memperoleh data yang diinginkan. Effective digital management is reflected in the scope, priorities and resources an organisation develops and adopts to explicitly guide its decision and practices in digital archives management (Odhiambo, 2018). Manajemen kearsipan digital merupakan pengelolaan data arsip surat dalam suatu organisasi atau instansi.…”

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Rancang Bangun Sistem Informasi Kearsipan Surat dengan Model Waterfall

Sumardiono¹,

Marpu'ah²

2021

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Kearsipan adalah suatu hal yang penting dalam lingkup keorganisasian tidak terkecuali pribadi, sehingga arsip selalu disebut dengan dokumen akhir catatan. Penataan dan pembenahan dokumen untuk diarsipkan terdapat kode khusus, buku atau catatan khusus, lemari khusus, bahkan terdapat ruangan khusus. Studi kasus penelitian ini pada Dinas Pengendalian Penduduk dan Keluarga Berencana Kabupaten Indramayu. Penelitian ini, untuk memperoleh data yang diperlukan dengan menggunakan observasi, wawancara, dan literasi, serta dalam rancang dan bangun sistem penulis menggunakan model Waterfall, yaitu fase analisis kebutuhan, fase rancangan, fase penerapan (olah program), fase evaluasi (pengujian), dan fase perawatan. Adapun platform pada sistem menggunakan bahasa pemrograman html dan php serta framework CSS. Dari metode penelitian tersebut menghasilkan rancang bangun e-archives, yang terdiri dari surat masuk, surat keluar, disposisi, dan laman pendukung, sehingga diharapkan tidak terjadi kesalahan dalam penyimpanan surat ataupun hilang jejak surat. Penelitian ini masih terdapat kekurangan sehingga perlu adanya penelitian selanjutnya, terutama dalam pengembangan e-archives yang lebih baik dalam pengelolaan arsip dinamis dan arsip statis.

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Institutional readiness for digital archives management at United States International University-Africa

Cited by 11 publications

References 21 publications

E-records management practices in public universities: a developing country perspective

E-records management practices in public universities: a developing country perspective

Design of an Effective Archive Management System with a Compression Approach for Network Information Technology

Rancang Bangun Sistem Informasi Kearsipan Surat dengan Model Waterfall

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