Background: Online appointment booking is a commonly used tool in several industries. There is limited evidence about the benefits and challenges of using online appointment booking in healthcare settings. Potential benefits include convenience and the ability to track appointments, though some groups of patients may find it harder to engage with online appointment booking. We sought to understand how patients in England used and experienced online appointment booking.Objective: To describe and compare the characteristics of patients in relation to their use of online appointment booking in general practice and to investigate patients' views regarding online appointment booking arrangements.
Methods:This was a mixed methods study set in English general practice comprising a retrospective analysis of the general practice patient survey (GPPS) and semi-structured interviews with patients. Data used in the retrospective analysis comprised responses to the 2018 and 2019 GPPS analysed using mixed-effects logistic regression. Semi-structured interviews with purposively sampled patients from 11 general practices in England explored experiences of, and views regarding, online appointment booking. Framework analysis was used to allow comparison with the findings of the retrospective analysis.
Results:The retrospective analysis included 1,327,693 GPPS responders (2018/2019 combined). Interviews were with 43 patients with a variety of experiences and awareness of online appointment booking. In the retrospective analysis, substantially more patients were aware that online appointment booking was available (45%, 581,224/1,228,341) than had experience of having used it (16%, 203,184/1,301,694). Deprivation gradients for awareness and use were evident, and there was a substantial decline in both awareness and use in patients over 75 years old. For interview participants, age and life stage were key factors influencing experiences and perceptions, working patients found it convenient, but older patients preferred to use the familiar telephone. Patients with long-term conditions were more aware of (OR 1.43, 95% CI 1.41 -1.44), and more likely to use (OR 1.65, 95% CI 1.63-1.67), online appointment booking than those without. Interview participants with long term conditions described it as useful for booking routine non-urgent appointments. Patients living in deprived areas were clustered in practices with low awareness and use of online appointment booking amongst GPPS patient respondents (OR for use 0.65 95%CI 0.64-0.67) than those in less deprived areas. The influence of the availability of appointments online was a key finding, along with differences in the registration process for accessing online booking.
Conclusions:Whether and how patients engage with online appointment booking is influenced by the practice with which they are registered, whether they live with long-term conditions, and by their deprivation status. These factors should be considered in designing and implementing online appointment booking and have implicati...