Advancing staff training: transforming a paper‐based role play into a workflow management system

Abstract

PurposeThe paper aims to explore how the transformation of a paper‐based role‐play into a workflow management system (WfMS) influences objectives and proceedings of training seminars for staff members in the context of business process improvement initiatives.Design/methodology/approachThe research is based on a case study. A professional role‐play is used to simulate a loan approval process that has to be improved by participants. Observation of the participants' behavior before and after the introduction of a WfMS reveals strengths and challenges associated with computer support.FindingsThe paper finds that software can support and enhance staff training. However, the introduction of a workflow management system changes the participant's interaction and way of learning. The holistic perspective that was originally envisaged by the role‐play is partly replaced by more detailed and technical aspects. Depending on the purpose of the training seminar, software has to be used appropriately. Otherwise, it could even undermine the seminar's objectives.Practical implicationsThe research reveals that role‐plays can be effectively supported by software. Yet, the trainer should be aware that he/she not only requires some basic technical knowledge. Additionally, the role‐play might raise concerns regarding possible layoffs. Thus, the trainer should be prepared to cope with these potential issues.Originality/valueThis paper contributes to existing research in analyzing the effects of computer support on staff training. Six advantages compared to the paper‐based role‐play support the usage of WfMS.

Developing your organization with models and simulations

“…For organizational development, decision makers must understand organizational processes, and how process change will affect the organization. Modeling's benefits for understanding is well established (Moormann et al , 2011), but managers may feel these methods are difficult to implement. However, computer based simulations give managers accurate results with relatively little training.…”

“…Modeling's benefits for understanding is well established (Moormann et al, 2011), but managers may feel these methods are difficult to implement. However, computer based simulations give managers accurate results with relatively little training.…”