Archives management in Pasimasunggu Timur Sub-District Office, Selayar Islands Regency

All important documents, whether written or in the form of images, must be able to be found again. Therefore, the aim of this research is to find out the description of the Dynamic Records Management System in the Administration section of the DPRD Secretariat of South Sulawesi Province. This research is a qualitative descriptive study. The data collection techniques used are the observation method, interview method, and documentation method. The data analysis technique used in this research is the Miles and Huberman model of data analysis, namely data collection techniques, data reduction, data presentation, and conclusions. The number of informants in this study was 5 people, namely 1 head of the administrative sub-division and 4 administrative staff employees. The results of this research show that the archive management system is diminishing in the administrative section of the secretariat of the DPRD of South Sulawesi Province which includes the creation and receipt of dimanis archives in the form of making and recording them in agenda books, the use of domains archives includes archive lending services in the form of recording in agenda books, maintenance of dimanis archives includes storage and depreciation of archives, which includes the transfer and destruction of archives. This research can be used as reference material and knowledge about dynamic records management systems in more depth because different from previous research which used qualitative methods that focused on numbers and static, this research uses qualitative methods that focus on the process and meaning of the results. This research method focuses more on human elements, objects, and institutions, as well as the interaction relationships between these elements in an effort to understand an event, behavior, and phenomenon

Section: Introductionmentioning

confidence: 99%

The Archives Management System is Improved in the Administration Section of the DPRD Secretariat of South Sulawesi Province

Darwis,

Rizal N,

Jamaluddin

et al. 2023

“…Good archiving can be achieved by managing archives effectively and efficiently. Archives have a very important role in administration (Darwis et al, 2022;Niswaty et al, 2020;Zulfitriani et al, 2019).…”

Section: Introductionmentioning

confidence: 99%

Effectiveness of Archive Arrangement in the Barru Regency Regent's Office

Nasrullah,

Suci Amalia,

Arhas

2023

Archives for an agency are one of the supports for the smooth running of operational activities. Archives are one of the most valuable assets owned by an agency and carry a large role for the agency. This research aims to find out how effective the organization of archives at the Barru Regency Regent's Office is in-depth and detail, equipped with supporting and inhibiting factors. This research is qualitative, therefore, to achieve the research objectives, data collection techniques were used, namely observation, interviews, and documentation with informants, 3 employees in the Archives Section of the Barru Regency Regent's Office. The results of this research show that all indicators used in this research are classified as effective. The indicator referred to is that active inspection is classified as effective because incoming files are first checked properly and thoroughly based on the number or alphabet used. Indexing archives is considered effective because the files are checked and then stored in folders with the same captured words or keywords. Giving marks is considered effective because the archives are marked in the form of bright-colored sticky notes. Sorting archives is considered effective because files that have been classified based on keywords are put into folders. Archive storage is classified as effective because the files have been organized well and carefully from the beginning to the last stage, namely storing employee records in folders and then storing the folders in archive cabinets. In this research, several indicators are used that can answer the research problem formulation from the initial stage to the final stage in arranging in-depth and detailed archives at the Barru Regency Regent's Office. The results of research using several indicators can reveal the process of structuring archives from the initial process to the final process, equipped with supporting factors and inhibiting factors contained in the process of structuring archives at the Barru Regency Regent's Office.

“…Data in the form of archives is used to support decision making because decision making is very dependent on the completeness, speed and accuracy of information recorded in archives. an archive is a collection of documents that are stored systematically because they have a function so that whenever needed they can be quickly found again (Zulfitriani et al, 2019). an archive is a collection of letters or a collection of letters that contain meaning and are useful both for the benefit of the organization and for individuals/individuals/individuals that are stored in such a way that they can be easily and quickly recovered if used at any time (Darwis et al, 2022).…”

Section: Introductionmentioning

confidence: 99%

The Effectiveness of Archive Management at the Makassar State Administrative Court

Madina,

Isgunandar

2023

Management is a series of activities carried out by someone who has the function and purpose of achieving a goal of the organization. Good records management supports the achievement of an organization's goals. This study aims to find out how the effectiveness of records management at the Makassar State Administrative Court. This study used a qualitative descriptive research study, while the number of informants in this study were five people with data collection techniques using the observation method, interview method, and documentation method. the data obtained from the research results were processed using data analysis techniques in this study using data reduction techniques, data presentation, conclusions and verification. The results of this study indicate that the effectiveness of Archive Management at the Makassar State Administrative Court is seen as a whole good and effective. This can be seen from the fulfillment of the indicators that are aspects of the assessment, namely storage and arrangement of archives, securing archives, maintaining archives, preventing damage to archives, and an archive depreciation system