Building an institutional repository: sharing experiences at the HKUST Library

Abstract

Purpose -To document HKUST's experiences in developing its Institutional Repository and to highlight its programming developments in full-text linking and indexing, and cross institutional searching.Design/methodology/approach -This paper describes how HKUST Library planned and set up its Institutional Repository, how it acquired and processed the scholarly output, and what procedures and guidelines were established. It also discusses some new developments in systems, including the implementation of OpenURL linking from the pre-published version in the Repository to the published sources; the partnership with Scirus to enable full-text searching; and the development of a crosssearching platform for institutional repositories in Hong Kong. Findings -It illustrates whatand why some policy issues should be adopted, including paper versioning, authority control, and withdrawal of items. It discusses what proactive approaches should be adopted to harvest research output. It also shows how programming work can be done to provide usage data, facilitate searching and publicize the repository so that scholarly output can be more accessible to the research community.Practical implications -Provides a very useful case study for other academic libraries who want to develop their own institutional repositories.

The development of an institutional repository at the Aquaculture Department of the Southeast Asian Fisheries Development Center, Philippines

“…Sharing the lessons learned in a community or situation can help one in avoiding repeated mistakes and can likewise provide the motivation to build and improve upon the successes (Wilkinson and Collins, 2007). Lessons learned and experiences of other institutions (Lam and Chan, 2007;Barwick, 2007;Rieh et al, 2008) have been considered in developing SAIR. Experiences of several marine and aquatic sciences libraries and information centers (Webster, 2005;Devenish, 2005;Wilkinson and Collins, 2007;Joseph and Mohan, 2011) have also been reviewed and considered.…”

Institutional Repositories and Open Access Initiatives in Bangladesh: A New Paradigm of Scholarly Communication

“…Intellectual Property (IP) and licensing concern • : In determining the policies to be adopted concerning the Intellectual property of deposited material, we studied the policies that other similar organizations had developed for IR's. For instance, Lam and Chan (2007) and Sutradhar (2006) at the Hong Kong University of Science and Technology and Indian Institute of Technology (IIT), Kharagpur, India developed some standard policies. In Bangladesh, universities could adopt similar policies after assessing them.…”

Evaluating Zotero, SHERPA/RoMEO, and Unpaywall in an institutional repository workflow

“…For entering metadata, libraries have used reference management software (RMS) such as RefWorks and Zotero (Bull & Schultz, 2018;Childress, Hswe, & Cahoy, 2014;Flynn, Oyler, & Miles, 2013;Kipphut-Smith, 2014;Lyon, 2017;Marvin and Scala, 2017;Neugebauer & Murray, 2013;Rele & Young, 2017), application programming interfaces (APIs) from publishers (Russell, Wise, Dinsmore, Spear, Phillips, & Taylor, 2016), integrations with publication systems such as Current Research Information Systems (CRIS) (Afshari & Jones, 2007;Siciliano, Schmidt, & Kinzler, 2014), and self-made harvesting tools (Anuradha, 2005;Powell, Klein, & Sompel, 2017;Roy & Gray, 2018). For checking copyright permissions, SHERPA/RoMEO has been the database of choice for over a decade (Afshari & Jones, 2007;Bull & Schultz, 2018;Flynn et al, 2013;Hanlon & Ramirez, 2011;Hazzard & Towery, 2017;Kipphut-Smith, 2014;Lam & Chan, 2007;Lyon, 2017;Macan 2014;Mackie, 2004;Madsen & Oleen, 2013;Marvin & Scala, 2017;Powell et al, 2017;Rele & Young, 2017;Siciliano et al, 2014;Sutradhar, 2006;Tosaka, Weng, & Beh, 2013;Walters & Daley, 2018). For locating fulltext documents, libraries have used publisher APIs (Russell et al 2016), 1Science (Rele & Young, 2017), and oaDOI (now Unpaywall)…”