Early Stakeholder Involvement in the Project Definition Phase: Case Renovation

Abstract

Relational project delivery methods (RPDMs) have been widely offered as a solution to increasing holistic project value creation. Furthermore, early stakeholder involvement has been emphasized as one of the cornerstones of RPDM. The purpose of this paper is to examine who the stakeholders are that should be involved early in the project definition phase. This paper discusses the process and nature of the project definition phase in RPDM, with the main focus on early stakeholder involvement. The results are derived from the analysis of the literature and an empirical study (interviews). The stakeholders, their roles in the renovation project, and at which stage they should each be involved in the project definition process are determined. The findings show that projects cover different levels of stakeholders, whose requirements and purposes must be considered and managed. Early involvement allows room for creative solutions and the intensive exchange of ideas. Thus, it leads to procedures that run in phases, which in turn change the project's value creation to holistic value cocreation. This article facilitates and contributes to early stakeholder involvement and the creation of integrated teams by identifying and consolidating the different levels, roles, responsibilities, and objectives of the stakeholders.

Quantifying stakeholders’ influence on energy efficiency of housing: development and application of a four-step methodology

“…The notion of the duration involvement itself could transcend the interpretation of being physically a part of the project's team during a certain phase(s). Instead, it could be regarded as the contractual agreement that ensures the sharing of risks and rewards and keeps stakeholders liable for their actions even when their role during the procurement is finished (Aapaoja et al 2013).…”

“…As stated earlier, a number of researchers acknowledge that stakeholders' influence is better utilized at the early stages of decision-making (Pulaski et al 2006, Williams and Dair 2007, Robichaud and Anantatmula 2010, Mollaoglu-Korkmaz et al 2011, Aapaoja et al 2013, Berardi 2013. Paulson (1976) developed a curve showing that the influence of stakeholders on the cost of a construction project decreases as the project progresses.…”

Building Information Modeling for Housing Renovation - Example for Ukraine

“…(SHEN, ISSA 2010;SUCCAR 2010). BIM technology is a promising way of exploring how BIM will beneficially support sustainable real estate development (PENG, WU 2015;BALDWIN et al 2008), facility management (WANG et al 2013), housing renovation (JOBLOT et al 2017;AAPAOJA et al 2013), and the refurbishment as well as maintenance of the built environment (KHADDAJ, SROUR 2016;PAVLOVSKIS et al 2017).…”

Early Contractor Involvement (ECI) in Event Planning and Management

“…This approach places the project owner in a position to identify and manage risks more effectively Kumaraswamy, 2004, Mosey, 2009). Aapaoja et al (2013) and many other authors have observed that the early involvement of contractors/suppliers in the project leads more efficient and effective problem solving and decision making. Swainston (2006) demonstrated that the cost of making a change early in a project is comparative low when compared to making that change later in the project's lifecycle.…”

“…The development of ECI was based on the premise that traditional methods create the team much too late in the project development and there is little scope for innovation and consideration of constructability (Edwards, 2009). Involving suppliers early in the project is seen to be an effective way of influencing project success (Aapaoja et al, 2013). 1.3 Defining ECI Mosey (2009) describes ECI being developed by the Highways Authority in the United Kingdom (UK) during the early 1990s. The move to ECI was driven by the need to develop longer-term relationships with suppliers and create integrated project delivery teams (Whitehead, 2009).…”