Identification and assessment of common errors in the admission process of patients in Isfahan Fertility and Infertility Center based on “failure modes and effects analysis”

Abstract

Background:Infertility and errors in the process of its treatment have a negative impact on infertile couples. The present study was aimed to identify and assess the common errors in the reception process by applying the approach of “failure modes and effects analysis” (FMEA).Materials and Methods:In this descriptive cross-sectional study, the admission process of fertility and infertility center of Isfahan was selected for evaluation of its errors based on the team members’ decision. At first, the admission process was charted through observations and interviewing employees, holding multiple panels, and using FMEA worksheet, which has been used in many researches all over the world and also in Iran. Its validity was evaluated through content and face validity, and its reliability was evaluated through reviewing and confirmation of the obtained information by the FMEA team, and eventually possible errors, causes, and three indicators of severity of effect, probability of occurrence, and probability of detection were determined and corrective actions were proposed. Data analysis was determined by the number of risk priority (RPN) which is calculated by multiplying the severity of effect, probability of occurrence, and probability of detection.Results:Twenty-five errors with RPN ≥ 125 was detected through the admission process, in which six cases of error had high priority in terms of severity and occurrence probability and were identified as high-risk errors.Conclusions:The team-oriented method of FMEA could be useful for assessment of errors and also to reduce the occurrence probability of errors.

Investigating the Prevalence, Severity, and Nature of Adverse Events in an Inpatient Rehabilitation Hospital

“…The incidence of errors in the patient admission process in the present research was 10(1.93%). The most common causes of admission process errors that were expressed in a previous study [34] included insufficient space, not having a written form of processes for each ward, a lack of an appropriate recording system, not holding educational sessions for patients at the time of their admission to the center, a lack of focus in reception staff, and mistakes in recording the information in the system by the reception staff. The incidence of admission process errors can pose problems and risks and the personnel should take the necessary measures to eliminate and reduce these errors.…”