Information Management: Challenges in Managing and Preserving Electronic Records

Glenn, Valerie D.

doi:10.1016/j.giq.2003.08.009

Cited by 2 publications

(5 citation statements)

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“…In recent years, ERM systems have been gradually replacing traditional records management systems in organizations (Hu, Hsu, Hu, & Chen, 2010). Although information technology plays an essential part in providing tools and media for ERM (Brooks et al, 2006), new technologies pose significant challenges to records management and archives (Melvin, 2010). The following paragraphs discuss the challenges of ERM in the era of Gov 2.0 exploring the processes of capturing the right e-records; ensuring the integrity and reliability of records; long-term preservation in the era of rapid technology changes; and authenticity issues.…”

Section: Electronic Records Management (Erm)mentioning

confidence: 99%

“…For example, in 2001, after leaving office, the Clinton administration transferred about 2200 gigabytes of data to the National Archives and Records Administration (NARA). However, in 2009, the amount of data transferred to NARA from George W. Bush administration was 77 terabytes, more than 35 times the volumes of data by the previous presidents' administration (Melvin, 2010). Moreover, an e-record can contain several digital objects: text files; images; sounds; hyperlinks; spreadsheets with computational formulas; even the content of dynamic web pages (Melvin, 2010).…”

Section: Capturing Right E-recordsmentioning

confidence: 99%

“…However, in 2009, the amount of data transferred to NARA from George W. Bush administration was 77 terabytes, more than 35 times the volumes of data by the previous presidents' administration (Melvin, 2010). Moreover, an e-record can contain several digital objects: text files; images; sounds; hyperlinks; spreadsheets with computational formulas; even the content of dynamic web pages (Melvin, 2010). The overload of e-records and their complexity lead to difficulty in determining which e-records are correct and which elements of e-records need to be captured and retained for the future.…”

Section: Capturing Right E-recordsmentioning

confidence: 99%

“…Total: 36 references (28 journal and 5 conference papers, and 3 white papers) (The highlighted references also appear in another appendix as indicated in brackets) Total: 33 references (24 journal and 4 conference papers, 1 book, and 4 white papers)) (The highlighted references also appear in another appendix as indicated in brackets) (Meijer, 2001) x 36 (Melvin, 2010) x x 37 (Millar, 2004) x 38 (Millar, 2009) x 2007) x 44 (Perritt, 1992) x 45 (Porter-Roth, 2006) x 46 (Roper & Millar, 1999a) x 47 (Roper & Millar, 1999b) x 48 (Scott, 1996) x x 49 (Wastell & White, 2014) x…”

Section: Appendixmentioning

confidence: 99%

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Electronic Records Management - An Old Solution to a New Problem

Nguyen

Stockdale

Scheepers

et al. 2014

International Journal of Electronic Government Research

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The rapid development of technology and interactive nature of Government 2.0 (Gov 2.0) is generating large data sets for Government, resulting in a struggle to control, manage, and extract the right information. Therefore, research into these large data sets (termed Big Data) has become necessary. Governments are now spending significant finances on storing and processing vast amounts of information because of the huge proliferation and complexity of Big Data and a lack of effective records management. On the other hand, there is a method called Electronic Records Management (ERM), for controlling and governing the important data of an organisation. This paper investigates the challenges identified from reviewing the literature for Gov 2.0, Big Data, and ERM in order to develop a better understanding of the application of ERM to Big Data to extract useable information in the context of Gov 2.0. The paper suggests that a key building block in providing useable information to stakeholders could potentially be ERM with its well established governance policies. A framework is constructed to illustrate how ERM can play a role in the context of Gov 2.0. Future research is necessary to address the specific constraints and expectations placed on governments in terms of data retention and use.

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Section: Electronic Records Management (Erm)mentioning

confidence: 99%

Section: Capturing Right E-recordsmentioning

confidence: 99%

Section: Capturing Right E-recordsmentioning

confidence: 99%

Section: Appendixmentioning

confidence: 99%

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Electronic Records Management - An Old Solution to a New Problem

Nguyen

Stockdale

Scheepers

et al. 2014

International Journal of Electronic Government Research

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“…With the rise of EG, government must cope with two realms, the paper-based and the rapidly growing digital realm (Scholl, 2005a). While the integration of the two presents a cluster of problems in itself, appropriate policies for preserving the various digital records still need to fully unfold (Glenn, 2004;Sprehe, 2000). Among the foremost challenges in ERM and DLM rank:…”

Section: Central Research Questions In E-governmentmentioning

confidence: 99%

Central research questions in e‐government, or which trajectory should the study domain take?

Scholl

2007

Transforming Government: People, Process and Policy

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Purpose -To develop the notion of centrality in e-government (EG) research, and to base the identification of central research areas on that principle. To pave the path towards a more integrated understanding of EG and its phenomena. Design/methodology/approach -The paper analyzes which disciplines contribute to EG. It scrutinizes the scope and orientation of disciplines involved and invested EG. Key high-level variables in EG are derived from the literature. It is analyzed to what extent major EG phenomena are impacted by those variables and their interaction, which leads to the development of the principle of centrality. Central research areas of EG are identified based on the centrality principle. The integrative interdisciplinary research approach in EG is linked to trends in global science. Findings -The paper finds the areas of transformation, integration, participation, and (information) preservation to be central to EG. It also identifies strong drivers in central EG research towards an integrative interdisciplinary approach. Research limitations/implications -A systematic review of the extant EG literature is still missing but could be guided by the centrality principle. Practical implications -When addressing the central areas, EG might manage to develop into an integrative science. In that case, its research results would likely be highly relevant to government practice and academia alike. Originality/value -The paper develops and defines the principle of centrality in EG research. It identifies central research areas in EG and distinguishes those from non-central research areas in EG. In so doing, the paper provides guidance and focus, particularly, for integrative EG research.

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Information Management: Challenges in Managing and Preserving Electronic Records

Cited by 2 publications

References 0 publications

Electronic Records Management - An Old Solution to a New Problem

Electronic Records Management - An Old Solution to a New Problem

Central research questions in e‐government, or which trajectory should the study domain take?

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