‘Isn’t it information assets we’re really talking about?’ A discourse analysis of a panel discussion on digital archives

Klareld, Ann-Sofie

doi:10.1080/23257962.2015.1058245

Cited by 6 publications

(4 citation statements)

References 3 publications

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“…The study conducted by Klareld (2015) found that the preservation of paper records is ensured by proper storage facilities. This statement is alluded to by Moatlhodi and Ramokate (2009) who found that most of the archival institutions build a sizable archival collection dated back as 1878 in Botswana Digital records are stored and preserved in ERMS.…”

Section: Literature Reviewmentioning

confidence: 99%

Analysis of archives infrastructure in South Africa

Netshakhuma

2019

GKMC

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Purpose The purpose of this study is to assess the extent to which the Mpumalanga Provincial Archives (MPA) complies with the Mpumalanga Archives Act, 2008 legislative/policy provisions of archives building, capacity building and electronic records management and to suggest recommendations for effective archives and records management (ARM) programme in South Africa. Design/methodology/approach This paper adopts a quantitative approach supplemented by qualitative data using document review to collect data and content analysis. Findings The results show that MPA enacted Mpumalanga Archives Act, 2008. However, the challenge is the implementation of such legislation. The findings of this paper would contribute towards the literature in archival legislation in South Africa and other parts of the world. Research limitations/implications Even though the paper was based in South Africa, it was limited to the MPA of South Africa. Practical implications The findings are expected to be instrumental in the implementation of Mpumalanga Archives Act, 2008. Social implications The findings and recommendations will help in guiding MPA on the implementation of an effective provincial archive and records to facilitate the effective management of records to determine those of archival value, to preserve them for posterity and to make them accessible to the public. Originality/value This is an original study using a document review to review the Mpumalanga Archives Act, 1998. The effective archives infrastructure will contribute to compliance with legislative components such as archives building, cooperation, ERMS, appraisal and disposal of records, archives advisory body and access to information.

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Section: Literature Reviewmentioning

confidence: 99%

Analysis of archives infrastructure in South Africa

Netshakhuma

2019

GKMC

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“…The public sector as a whole is struggling with digital transformation and e-government policies of efficiency, transparency, productivity, availability and high quality service (Persson and Goldkuhl, 2010). This challenges traditional conceptions of archives formation based on paper thinking with its tangible and stable format and appearance (Kallberg, 2013;Klareld and Gidlund, 2017;Runardotter et al, 2011). A change in responsibility for archives formation from archivists to IT professionals has followed digital transformation (Kallberg, 2013).…”

Section: Introductionmentioning

confidence: 92%

“…How to scope, what to include in archives and how to appraise records is a recurring discussion connected to increased masses of records resulting from changes in technology (Ridener, 2009). During the past 20 years of the twentieth century until the present, the development of information and communication technology (ICT) has raised a renewed discussion on the role of archives and methods for records appraisal (Eastwood, 2017;Foscarini, 2017;Kallberg, 2012;Klareld, 2015;Klareld and Gidlund, 2017). One problem identified is residual paper thinking among archivists in the digitally transformed environment, as if the prerequisites for control and authenticity, and for manifold access and usability were still more or less the same (Cook, 1994;Klareld and Gidlund, 2017;Runardotter et al, 2011, p. 74).…”

Section: Introductionmentioning

confidence: 99%

Theory, regulation and practice in Swedish digital records appraisal

Klett

2019

RMJ

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Purpose Digital records appraisal and aspects of archival values in theory, regularization and practice are explored. This paper aims to reflect upon the appraisal process, responsibility and norms for value creation in a digitalized environment. The research question was how do appraisal theory, normative rules and appraisal practice meet the aims of values in digital archives? Design/methodology/approach The study triangulated appraisal theory, normative values and participants’ views about archival values in appraisal practice in a Swedish setting. Content analysis were used to explore normative documents and interviews. Appraisal theories of the Swedish Nils Nilsson and the Canadian Terry Cook were interpreted. The result was related to theories on public values, the nature of responsibility and relations between the state and citizens. Findings The results show influences between theory, norms and practice. Changes in norms and practice do not follow the development of digitalization. Responsibility is focused on tasks, which exposes risks of accountability control and knowledge of appraisal grounds. The paper concludes that access requirements and user needs may prompt change in appraisal processes. In the light of digitalization, “primary and secondary value” are merely a matter of use and usability in a time and space (continuum) perspective. Research limitations/implications This study is based in Sweden where extensive right of access to public records and default preservation are norm. Originality/value The result shows how allocated responsibilities impinge on a re-active digital appraisal process.

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“…This paper is part of a research project focusing on how ongoing developments affect recordkeeping in the public sector. Previous studies have explored how the concept of the "middle archive" is defined and explained (Klareld, 2015b); discourse types used when decision makers talk about changes needed to promote e-archives supporting digital work processes (Klareld, 2015a); how the decision to create a national e-archive relates to existing legislation (Klareld, 2015c); how the concept of the e-archive is illustrated and interpreted (Klareld and Gidlund, 2017); and what recordkeeping issues employees at a public agency see as relevant for discussion in relation to an outsourcing policy (Klareld, 2016).…”

Section: Casementioning

confidence: 99%

Recordkeeping in an outsourcing public agency

Klareld

2018

RMJ

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Purpose The purpose of this paper is to discuss the implications of an outsourcing policy for public recordkeeping. The research question addressed is as follows: What are the current impediments to create, capture, organize and pluralize records produced by contractors to whom work has been outsourced? Design/methodology/approach The paper uses four dimensions of the records continuum model (RCM) as a structure for understanding what important aspects of recordkeeping that can be affected by an outsourcing policy and discuss the consequences for the creation of public archives. An investment project at a Swedish public agency with a far-reaching outsourcing policy in the form of a client–contractor model is used as a case to exemplify the problem. Findings The findings indicate that the legal framework for recordkeeping needs further development, or clarification as to how it should be interpreted in the outsourcing context. More case studies are needed to provide richer data about recordkeeping challenges arising from outsourcing and further opportunities for theoretical analysis using the RCM. Originality/value The RCM has been used in a first attempt to understand various aspects of records management practices and what principles need to be taken into account when making such significant organizational structural and cultural changes.

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‘Isn’t it information assets we’re really talking about?’ A discourse analysis of a panel discussion on digital archives

Cited by 6 publications

References 3 publications

Analysis of archives infrastructure in South Africa

Analysis of archives infrastructure in South Africa

Theory, regulation and practice in Swedish digital records appraisal

Recordkeeping in an outsourcing public agency

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