At present, the efficiency of universities in general and the progress of graduate employment in particular is given a greater attention. To meet the criteria of graduate employment in the framework of monitoring the efficiency of higher education institutions of Russia's Ministry of Education and Science, universities create their own software systems for collecting, processing and storing information on graduate employment and modify the organizational structure to collect information on employment taking into account employment data according to the Pension Fund of the Russian Federation. Southwest State University has been developing and implementing a multi-user client-server system based on 1C: Enterprise 8.3 technology platform since 2012. There have been proposed IDEF0 functional models and the infological ER model of preliminary gathering of information about graduate potential employment and current monitoring of employment distribution channels. The optimal source of data for internal monitoring of graduate employment is the information necessarily transmitted by universities to the state information system "Federal register of educational certificates." As a result, the introduction of this system made it possible to increase the efficiency of collecting information about the current status of graduates, their employment and career development,the speed of information processing for building internal and external statistical reporting, posting information on the employment and graduates' place of work on the official website of the university.