Optimising the number of copies and storage protocols for print preservation of research journals

Yano, Candace Arai; Shen, Zuo‐Jun Max; Chan, Siu On

doi:10.1080/00207543.2013.827810

Cited by 10 publications

(8 citation statements)

References 21 publications

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“…First published online as a white paper in 2008, a statistical analysis through University of California Berkeley led to a suggested threshold for print survival over time. 9 This research directly supported the landmark publication by Schonfeld and Housewright of Ithaka S+R, which crafted explicit recommendations for national print journal retention strategies for US libraries incorporating the availability and preservability of electronic journals as part of those recommendations. 10 These two analyses were then incorporated into practice at the University of California Los Angeles, and now guide preservation treatment selection or discard decisions in their university library.…”

Section: Print Retentionmentioning

confidence: 97%

Selection for Preservation

Teper¹

2014

LRTS

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M any library preservation programs are considering the possible ways that national holdings, availability of digital copies, holdings in shared print repositories, and local use can and perhaps should influence the selection of materials for preservation actions such as reformatting, rehousing, and repair. In considering the many ways that these metrics could be incorporated and how they might be applied locally at her institution, the author determined that a survey of current practices in the field would help illuminate this issue. The goal of the survey was to show which general practices are being established among academic/research libraries and to answer the question: How are current preservation programs integrating availability of content outside of their own physical holdings into their preservation workflows? This paper reviews the data collected from the 2012 survey and interprets that data to show how the availability of digital surrogates, libraries' increasing consideration of shared print holdings, and the perceived value of scarcely held content are all influencing preservation selection in North American academic and research libraries. Literature ReviewPracticing librarians, scholars, and academics have been investigating the issues of print retention and digital surrogacy, and the possible positive or negative influences on long-term preservation and access for over just over a decade. While each of these areas frequently overlap and inform each other, within the published literature, the areas of research tend to be relatively distinct.

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Section: Print Retentionmentioning

confidence: 97%

Selection for Preservation

Teper¹

2014

LRTS

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“…21 While the initial data analysis for this paper was conducted in 2008, the formal results were not published until much later. 22 From the result, however, came two oft-referenced studies that, while different in purpose, use Yano's research to project longevity for access to titles, then use those projections to suggest better withdrawal practices or selection for preservation activities. 23 Conway argues that libraries should consider retaining print masters to avoid loss as a result of error in digitization.…”

Section: Literature Reviewmentioning

confidence: 99%

Everything Not Saved Will Be Lost: Preservation in the Age of Shared Print and Withdrawal Projects

Maiorana

Bogus²,

Miller

et al. 2019

C&RL

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This paper's review of current issues in shared print retention and preservation identifies such shared issues as the cataloging and validation, retention and withdrawal of holdings, loss rates, current condition of holdings, recommendations for the number of copies to retain, and storage environments. Library institutions require a communitywide dialogue assessing practical retention concerns. We hope that our recommendations and discussion will serve as a call to action for further study and greater interest in strong cooperation at both institutional and repository levels, including collaborative action for multiple levels of collection assessments.

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“…The keystone of several seminal papers in this area is Yano's "Optimizing the Number of Copies and Storage Protocols for Print Preservation of Research Journals" concerning the results of a study completed several years earlier in support of research for Ithaka S+R. 6 Yano was commissioned by Ithaka S+R to produce a statistically valid evaluation and recommendation of the minimum number of copies needed, using different storage and use scenarios, to guarantee the perseverance of a print copy of a journal title held in JSTOR. From this analytical study came Schonfeld and Housewright's 2009 study "What to Withdraw?…”

Section: Literature Reviewmentioning

confidence: 99%

Considering “Sameness” of Monographic Holdings in Shared Print Retention Decisions

Teper

2019

LRTS

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In addition to the pressure of operating in a steady state of insufficient funding, academic libraries face incessant pressure to use space differently. As a result, libraries are aggressively withdrawing materials to relieve cramped shelves and reduce overall collection footprints. Selection for withdrawal may be based on various factors, but of concern is the withdrawal of materials for which copies are currently held in shared print repositories. Recent publications point to the need for thoughtful and strategic evaluation of shared print for quality and completeness, plus the evaluation of copies considered for withdrawal to ensure the perseverance of our print heritage. This study focuses on the comparison of forty-seven monographic titles cataloged as identical items that show broadly varying differences in editions, printings, condition, and preservation and repair. Survey data collected includes information about bibliographic accuracy, printing and binding variances, completeness, physical damage, chemical deterioration, provenance, and presence in the HathiTrust. The results show wide variability in the accuracy of cataloging records, historical use, physical condition of the materials, and the ability for those materials to be successfully digitized in the future. These results are illustrative of the strong potential for variation in “identical” bibliographic holdings among the broader academic library community.

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Optimising the number of copies and storage protocols for print preservation of research journals

Cited by 10 publications

References 21 publications

Selection for Preservation

Selection for Preservation

Everything Not Saved Will Be Lost: Preservation in the Age of Shared Print and Withdrawal Projects

Considering “Sameness” of Monographic Holdings in Shared Print Retention Decisions

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