Preservation strategies for student affairs records at the University of Venda in South Africa

Netshakhuma, Nkholedzeni Sidney

doi:10.4314/jsasa.v53i1.9

Cited by 4 publications

(2 citation statements)

References 28 publications

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“…The apartheid government could not support them in terms of infrastructure. Lack of infrastructure also contributed to inadequate management of records management programme, deteriorating infrastructure (Bunting, 2006; Netshakhuma, 2020a). UNIVEN transformed into a national institution that provides tertiary education for rural and regional development in Southern Africa in 1994.…”

Section: Background Of Universities Understudymentioning

confidence: 99%

Assessing how the South African National Standard 15489 improve the importance and usability of the archive: case of the Universities of Venda and WItwatersrand

Netshakhuma

2021

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Purpose This paper aims to assess how the South African National Standard (SANS) 15489 improves the importance and usability of the archives at the University of Venda (UNIVEN) and the University of Witwatersrand (WITS). Design/methodology/approach Both quantitative and qualitative methods are used to assess how the standards improve the importance and usability of the archives. A total of 34 participants were selected to participate in the study; the choice of the population was because they are responsible for records management decisions in various divisions, departments and units. Data was obtained through structured interviews and observation. The study has established that there was much dissonance concerning records and archives management standards. Ethics approval was obtained from both the WITS and the UNIVEN research department. Informed consent was obtained from university staff members. Findings The research found that only the WITS adopted SANS 15489. This was shown by the availability of a classification system (file plan) and retention schedule while the UNIVEN did not value SANS 15489 standards to manage all records created. Research limitations/implications Although South Africa has 26 public universities, this study is only confined to the UNIVEN and the WITS. The researcher only focusses on the classification of records and disposal of records elements of SANS 15489. Practical implications The findings have practical implications in that they can be used for assessing the archives and records management programmes. Other related universities can also use the findings as a reference point in the planning of university archives and records management programmes. Social implications The findings were to assist the university authorities as decision and policymakers to ensure that records and archives management practices adhere to SANS 15489. Originality/value Few studies related to the assessment of records management programme in universities in South Africa is not yet fully conducted in South Africa public universities. This study could be a valuable input for universities to adopt SANS 15489 standards to develop and implement records management programmes.

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Section: Background Of Universities Understudymentioning

confidence: 99%

Assessing how the South African National Standard 15489 improve the importance and usability of the archive: case of the Universities of Venda and WItwatersrand

Netshakhuma

2021

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“…The special collection section includes books, manuscripts, articles about Venda and the Limpopo province, situated where the university was established. The archives collection was limited to the university community (Netshakhuma, 2020a).…”

Section: History Of the University Of Vendamentioning

confidence: 99%

The functions of the National Archives of South Africa regarding universities’ records and archives

Netshakhuma

2021

GKMC

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Purpose This paper aims to assess the functions of the National Archives of South Africa regarding universities’ records and archives by comparing the University of the Witwatersrand (Wits) and the University of Venda’s (Univen) implementation of the National Archives and Records Service of South Africa Act, No. 43 of 1996 (NARSSA) provisions 11 and 13, with the view of recommending best practice. Design/methodology/approach The quantitative research methodology was adopted. The data collection tool was a questionnaire completed by 34 heads of divisions, departments and units from the Wits and Univen, supplemented by a document review. Thus, the study population comprised universities’ heads of divisions, departments and units. Findings The National Archives of South Africa is not playing a role in providing advice to universities on how to manage their records and archives to fulfil their teaching, learning and research mandate, protect them from litigation and preserve their corporate memory such as records with national and international significance. Most of the respondents were not aware of the NARSSA provision 11 on the custody and preservation of records, and provision 13 on the management of public records. NARSSA lacks provision specifically for the management of university records. NARSSA appears vague about the management of university records, as it does not explain the legal definition of university records. Research limitations/implications This is a comparative case study limited to Wits and Univen. The shortcoming of this study is that the author did not provide relevant and detailed information for the article reader to fully understand the functions of the NARSSA provisions 11 and 13 regarding university records and archives at Wits and Univen, respectively. Practical implications The study recommends the South Africa legislature to review the NARSSA regarding records and archives’ role in the university. The researcher’s view is that reviewing existing NARSSA provisions 11 and 13 would provide universities with the responsibility of managing some of their national and international records. This might improve the management of records and this, in turn, would enhance the preservation of records. Originality/value This paper appears to be the first to review the functions of the National Archives of South Africa regarding the South African university’s records and archives.

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Analysis of a Records Management Systems at the Northern Region Water Board in Malawi

Msosa

Chawinga

Chipeta

2023

New Review of Information Networking

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Preservation strategies for student affairs records at the University of Venda in South Africa

Cited by 4 publications

References 28 publications

Assessing how the South African National Standard 15489 improve the importance and usability of the archive: case of the Universities of Venda and WItwatersrand

Assessing how the South African National Standard 15489 improve the importance and usability of the archive: case of the Universities of Venda and WItwatersrand

The functions of the National Archives of South Africa regarding universities’ records and archives

Analysis of a Records Management Systems at the Northern Region Water Board in Malawi

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