Provisions for managing and preserving records created in networked environments in the archival legislative frameworks of selected member states of the Southern African Development Community

Ngoepe, Mpho; Saurombe, Amos

doi:10.1080/01576895.2015.1136225

Cited by 53 publications

(48 citation statements)

References 11 publications

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“…Referring to content analysis, Bengtsson (2016:8) says that "no matter what chosen method, the process of analysis reduces the volume of text collected, identifies and groups categories together and seeks some understanding of it". Several studies in the context of Africa used content analysis successfully in their investigations (Ngoepe & Saurombe 2016;Khumalo, Bhebhe & Mosweu 2017;Rakemane & Jain 2018;Mosweu & Ngoepe 2019). It is in view of the aforementioned that this study adopted content analysis to explore the roles of records management in ensuring good governance in selected African countries.…”

Section: Methodsmentioning

confidence: 99%

“…Furthermore, governments use legislation to ensure that its records and archives are appropriately managed and preserved over time for accountability and historical reasons. In the context of Southern Africa, archival laws are outdated as their formulation was based on the management of paper records, excluding other formats such as microfilm, audiovisual and electronic records (Ngoepe & Saurombe 2016). Many laws were enacted just after the independence of African states; therefore, they did not keep up with developments in the profession.…”

Section: Outdated Archival Legislationmentioning

confidence: 99%

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The role of records management in ensuring good governance in Africa

Mosweu

Rakemane²

2020

J. South Afr. Soc. Archiv.

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Proper records management is central to the promotion of good governance. Africa is a continent which has generally been riddled with poor governance. Principles of good governance such as accountability, transparency and the rule of law are ascertained with available records. Poor records management practices promote bad economic practices such as corruption and fraud. An assessment of the performance of government can thus be realised through proper records management and access to information. Good records management practices therefore lead to good governance and vice versa; thus, the role of records management in promoting good governance cannot be overemphasised. However, there are some likely impediments that may hinder the promotion of good governance through records management in the African context. This paper explored the role played by records management in ensuring good governance in Africa. It then suggests strategies to promote good governance through proper records management practices. The paper contends that outdated archival laws, backlog of unprocessed records and absence of access to information laws in some African countries are the major impediments to the promotion of good governance. The paper recommends an amendment of outdated laws and the promulgation of access to information legislation as major initiatives, among others, which put records management in the forefront of promoting good governance in the continent.

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Section: Methodsmentioning

confidence: 99%

Section: Outdated Archival Legislationmentioning

confidence: 99%

The role of records management in ensuring good governance in Africa

Mosweu

Rakemane²

2020

J. South Afr. Soc. Archiv.

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“…Katuu 11 recommends that government entities in South Africa need to address not only the challenges of managing digital records using digital system applications, but also the issues of long-term preservation in an environment where the national and provincial archives repositories do not have the infrastructure to ingest digital records into archival custody. 12 Failure to address the challenges of managing and preserving digital records has resulted in government losing more records, as Harris 13 laments of disappearing digital records in South Africa. As a result, only a sliver of digital records have been preserved.…”

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confidence: 99%

Archival orthodoxy of post-custodial realities for digital records in South Africa

Ngoepe

2017

Archives and Manuscripts

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Some public entities in South Africa have implemented digital records systems over a period of 20 years. In terms of the South African archival legal framework, there is a need for such entities to transfer the records into archival custody. However, there is consensus among researchers that there is no infrastructure to ingest digital records into archival custody in South Africa. Furthermore, some public entities have migrated from one system to another since implementation and there is a possibility that records might have been lost during migration. This study demonstrates through literature review the unconscious archival orthodoxy of post-custodial realities in South Africa. The study recommends that public entities should apply for exemption from archival legislation in order to develop an interim solution for the preservation of digital records. The National Archives and Records Service of South Africa (NARSSA) is also encouraged to develop a policy on distributed custody to allow government entities to create interim solutions for preserving digital records. Both public entities and NARSSA should invest in capacity development, including training and provision of sustainable infrastructure required to preserve digital records. It is hoped that this study will influence policy-making with regard to custody of digital records. Background to the problem Although public entities in South Africa began to implement systems to manage digital records in the early 1990s, these measures have not yet translated into a systematic program of digital transfers into archival custody in a digital repository. Bak 1 identifies major components or functions of digital repositories as metadata management systems, storage location, content management systems, authentication systems and digital preservation. While the implementation of digital records management has begun, the infrastructure for ingesting into a digital repository does not yet exist. As a consequence, to avoid the loss of important digital records in the near term, interim measures are needed and it is the purpose of this paper to identify what these could be. Among the agencies that have implemented digital records management is Rand Water, a water utility company in South Africa. This was one of the earliest public institutions to

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“…Maka dari itu, ketika teknologi, informasi, dan komunikasi berkembang dengan canggih yang memberikan dampak signifikan dalam pengelolaan arsip. Legalitas dalam bentuk peraturan perundang-undangan sebagai dasar pelaksanaan harus mampu mengikutinya, sehingga dapat berjalan secara beriringan (Ngoepe & Saurombe, 2016).…”

Section: Electronic Record Keeping DI Indonesia Dalam Mendukung Impleunclassified

Electronic Record Keeping to Support Indonesia E-Government Implementation

Anugrah¹

2020

RLJ

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Background of the study: Electronic record keeping is one of the things that can significantly affect the implementation of e-government, because every transaction with the e-government will create electronic archives. However, many countries in the world still do not pay attention to the practice of managing their electronic archives, especially in developing countries, one of them is Indonesia. Purpose: This article aims to know the practice of electronic record keeping in the implementation of Indonesia e-government. Method: The writing method used in this article is a literature review by identifying secondary literary sources and archival legislation in Indonesia as a basis for conducting electronic record keeping. Findings: The implementation of electronic record keeping should be done well and correctly. Because when electronic record keeping in a government has been doing did good and true, it will automatically be able to support the implementation of e-government as already done by developed countries in the world.Conclusion: Electronic record keeping in developing countries is used as a strategy in implementing e-government.

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Provisions for managing and preserving records created in networked environments in the archival legislative frameworks of selected member states of the Southern African Development Community

Cited by 53 publications

References 11 publications

The role of records management in ensuring good governance in Africa

The role of records management in ensuring good governance in Africa

Archival orthodoxy of post-custodial realities for digital records in South Africa

Electronic Record Keeping to Support Indonesia E-Government Implementation

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