Record Authenticity as a Measure of Trust: A View Across Records Professions, Sectors, and Legal Systems

Rogers, Corinne

doi:10.17234/infuture.2015.13

Cited by 2 publications

(15 citation statements)

References 5 publications

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“…According to Duff (1996) and Rogers (2015a: 32), the project focused on recorded transactions. Undertaken over three years, the project produced a set of nineteen functional requirements for digital evidence based on literary warrant (Rogers 2015a). Rogers (2015a) stated that, although the project did not address the authenticity of records explicitly, it produced requirements supported by trustworthiness and accountability.…”

Section: The University Of Pittsburgh Projectmentioning

confidence: 99%

“…Undertaken over three years, the project produced a set of nineteen functional requirements for digital evidence based on literary warrant (Rogers 2015a). Rogers (2015a) stated that, although the project did not address the authenticity of records explicitly, it produced requirements supported by trustworthiness and accountability. The recordkeeping functional requirements were observable and measurable to the extent that software engineers could use them to develop systems that incorporated the requirements and made it possible for records, as defined by the requirements, to be maintained in such systems.…”

Section: The University Of Pittsburgh Projectmentioning

confidence: 99%

“…Firstly, the UBC-MAS project defined the terms 'reliability' and 'authenticity', which, when combined, amount to integrity (Duranti 1995). Rogers (2015a) proposed that preserving the integrity of records means ensuring that they are created reliably and maintained authentically. The meaning of the concepts of reliability and authenticity were derived from diplomatics (Rogers 2015a).…”

Section: The Ubc-mas Projectmentioning

confidence: 99%

“…Rogers (2015a) proposed that preserving the integrity of records means ensuring that they are created reliably and maintained authentically. The meaning of the concepts of reliability and authenticity were derived from diplomatics (Rogers 2015a). Reliability refers to the authority and trustworthiness of records as proof and memory of the activity, including their ability to represent the facts.…”

Section: The Ubc-mas Projectmentioning

confidence: 99%

“…Another project that studied the management of records in the digital environment is commonly known as InterPARES (Duranti 2009). Based at the University of British Columbia in Canada, InterPARES is the longest running and longest continuously funded research project into the preservation of authentic digital records (Rogers 2015a). In the words of Duranti (2009: 3006), "InterPARES has developed knowledge essential to the long-term preservation of authentic records created and/or maintained in digital form, and provided the basis for standards, policies, strategies and plans of action capable of ensuring the longevity of such material and the ability of its users to trust its authenticity.…”

Section: International Research On Permanent Authentic Records In Electronic Systems (Interpares)mentioning

confidence: 99%

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Assessing digital records authenticity in a Botswana government accounting system: an archival diplomatics perspective

Mosweu

2020

SAJLIS

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The purpose of this paper was to assess whether Botswana's Government Accounting and Budgeting System (GABS), an enterprise resource planning (ERP) system, generates digital records and maintains them as authentic over time. GABS was deployed by the Accountant General's Department (AGD) in the Ministry of Finance and Economic Development (MFED) to manage accounting and financial management processes from budgeting to expenditure. Business applications such as ERPs generate digital records whose authenticity over time may not be guaranteed because, by design, they are not recordkeeping systems. This qualitative study used concepts influenced by archival diplomatics as a theoretical lens to assess the authenticity of records generated and stored in GABS. Data was collected through systems analysis and interviews with purposively selected information and communication technology (ICT) professionals at AGD. The study found that GABS generates authentic digital records as theorised by archival diplomatics. The records are thus authentic enough to support auditing processes in the public sector of Botswana.

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Section: The University Of Pittsburgh Projectmentioning

confidence: 99%

Section: The University Of Pittsburgh Projectmentioning

confidence: 99%

Section: The Ubc-mas Projectmentioning

confidence: 99%

Section: The Ubc-mas Projectmentioning

confidence: 99%

Section: International Research On Permanent Authentic Records In Electronic Systems (Interpares)mentioning

confidence: 99%

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Assessing digital records authenticity in a Botswana government accounting system: an archival diplomatics perspective

Mosweu

2020

SAJLIS

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Trustworthiness of digital records in government accounting system to support the audit process in Botswana

Mosweu

Ngoepe

2021

RMJ

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Purpose The purpose of this study is to explore how the trustworthiness of digital records generated in an enterprise resource planning (ERP) system known as the government accounting and budgeting system (GABS) is maintained to support the audit process in the public sector of Botswana. Design/methodology/approach This qualitative study used modern archival diplomatics as a theoretical framework to examine the procedures for authenticating digital accounting records in GABS to support the audit process in Botswana. Data were collected through interviews and documentary reviews. Findings The study established that although GABS is not a record-keeping system, it generates digital records. In the absence of procedures, auditors rely on social and technical indicators (system application controls) to authenticate records. Research limitations/implications The findings of the study are limited to the case study and cannot be generalised to other organisations. Practical implications The findings of the study can inform the necessary measures that can be taken to ensure that digital records generated in ERPs are maintained authentic to support financial auditing processes. In addition, the paper also presents differing approaches by records managers, auditors and information technology specialists to evaluate the authenticity of records in digital systems, thus contributing to the literature about professional allies and competitors to archivists and records managers. Originality/value This paper provides empirical evidence from an original study.

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Record Authenticity as a Measure of Trust: A View Across Records Professions, Sectors, and Legal Systems

Abstract: SummaryThe ability to assess and protect the authenticity of records is axiomatic to archival science, and enjoys a centuries ' long

Cited by 2 publications

References 5 publications

Assessing digital records authenticity in a Botswana government accounting system: an archival diplomatics perspective

Assessing digital records authenticity in a Botswana government accounting system: an archival diplomatics perspective

Trustworthiness of digital records in government accounting system to support the audit process in Botswana

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