Responsibilities of archivist now and in the future as the result of COVID – 19; Case of ICA-SUV

Abstract

Purpose The purpose of this study was to examine the strategies for the preservation of archival materials in the International Council on Archives Section on University and Research Institution Archives (ICA SUV) by the members and to make recommendations for the digital archival preservation to continue its accessibility during the national lockdown because of COVID–19. Design/methodology/approach This study is based on the survey conducted on the ICA SUV members during the national lockdown. The study used a survey research methodology through e-mails as data collection instruments. Findings The key findings revealed that most of the sections on university and research institution archives lack digitization preservation strategies and most of their records are not accessible online, as most of their collections are still preserved manually through the paper-based system; furthermore, archivists are not fully trained on digital management. The paper recommends universities to develop preservation strategies to migrate records from the paper-based system to electronic records management system. Research limitations/implications The population of the study comprised ICA SUV members, who responded to the survey. Therefore, the sample size and geographical spread were inadequate for generalization of the findings. In conclusion, the study demonstrated that accessibility of the archives was dependent on the quality of digitized archives. Practical implications This study demonstrates that the development of a preservation strategy enhances access to archival materials during the national lockdown because of COVID–19. Social implications This paper highlights the plight of university archives and reiterates the need for urgent digitization of their archives of universities all over the world. Originality/value To the best of author’s knowledge, this paper appears to be the first to review the responsibilities of archivists now and in the future as the result of COVID–19. This study is confirmed to be on the positive side of COVID–19 and change the archive sector by adapting to information communication technology.

Security Practices of Higher Education Institutions in Ilocos Norte, Philippines in the Upsurge of Coronavirus

“…The fear of the possible destruction of a document is present in manual safekeeping just like in cases of calamities or fire incidents if the hard copy of a file is Pacapac, Security Practices of Higher Education Institution... destroyed because there is no digital backup. Similarly, Netshakhuma (2020) revealed the university and research institution archives lack digitization preservation strategies. Most of their records are not accessible online, as most of their collections are still preserved manually through the paper-based system.…”

“…These findings are corroborated by Iivari, et al (2020) they have mentioned COVID-19 pandemic has abruptly forced schools to engage in digital transformation. Likewise, Netshakhuma (2020) recommended that universities develop preservation strategies to migrate records from the paper-based system to the electronic records management system.…”

Archives as Information Infrastructure and Their Urgency Towards Research

“…A university developing its archives means that it has built a past that will guide it on its future. What the UIN Sunan Kalijaga Archives has done is an effort to protect its past as a source of information that can be used to make the right decisions for the future (Vaujany, Vaast, Clegg, & Aroles, 2020;Netshakhuma, 2020).…”