Streamlining Visitor Appointments: Automated Scheduling System for BGC Trust University Bangladesh

Abstract

Appointment scheduling is a critical aspect of administrative responsibilities in office environments. Traditional paper-based methods, however, have contributed to a notable increase in missed appointments. The resulting inefficiency and unreliability demand a more effective solution. Despite the longstanding practice of appointment scheduling, enduring limitations such as visitor presence for bookings, extended wait times, and potential data loss persistently hinder effectiveness. This paper introduces "Streamlining Visitor Appointments: Automated Scheduling System for BGC Trust University Bangladesh," a pioneering project aimed at redefining appointment scheduling for the Vice Chancellor's office. Embracing automation, the initiative addresses shortcomings inherent in traditional scheduling practices. The primary objective is to mitigate missed appointments, a challenge linked to paper-based scheduling. The project aims to enhance reliability and significantly reduce missed appointments. By implementing an automated system, it strives to overcome these obstacles and enhance engagement The project's focus centers on BGC Trust University Bangladesh's Vice Chancellor's office. It endeavors to introduce an automated scheduling system tailored to the university's specific needs. This approach has the potential to optimize operations, elevate visitor satisfaction, and mitigate inefficiencies. This endeavor showcases technology's transformative power, revitalizing administrative practices for a more dynamic and effective office environment.