Student Registration and Records Management Services towards Digitization

Falolo, Vilma M.; Capillas, Kenneth T.; Vergarra, Nerissa A.; Cerbito, Adonis F.

doi:10.53378/352867

Cited by 2 publications

(1 citation statement)

References 12 publications

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“…Certainly, records management in the office of the academic registrar occupies a central position in the attainment of the fundamental goal of a university; the academic achievement of its students through teaching, learning, and research (Falolo, Capillas, Vergarra, & Cerbito, 2022). It is the office responsible for academic activities of the institution such as student enrolment, registration, course and examination schedules, credit transfer, graduation, and recordkeeping.…”

Section: Introductionmentioning

confidence: 99%

A Study of the Management of Student Records in Academic Registrars’ Offices in Kenyan Universities

Metto

Miriam

2022

AJERNET

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This study assessed the management of student records in academic registrars’ offices in Kenyan universities. A descriptive survey design was adopted in carrying out the study. The study targeted 49 chartered private and public universities in Kenya. The researcher classified the universities into private and public, and further, into two sets; those in the western region and eastern region of Kenya. The researcher then purposively chose in each region the youngest and the oldest public universities and similarly private universities. Questionnaire was used in the collection of data. The findings show that were clear ways of storing students’ records. However, the adoption of electronic records management was fifty-fifty. Though most of the universities had some form of electronic document use, some had not fully embraced electronic records management. The major challenges encountered were information breakdown from the registry, problems with credit control among others. The following recommendations were made based on the findings of this study; academic registrar’s office need to have a clear policy explaining the “who, where, when and what” of records management; there is need to avail adequate finance for record management processes starting from record creation, storage, communication and retrieval as well as disposal; right equipment such as cabinets, safes, locks, fire-extinguishers, trolleys, etc. should be procured; the university should develop and constantly upgrade recommended record management systems with extensive server capabilities to meet the needs of all students and other users; and members of staff should also be periodically trained to strengthen their capacity to handle the changing demands of record management as most of it migrates online.

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Section: Introductionmentioning

confidence: 99%

A Study of the Management of Student Records in Academic Registrars’ Offices in Kenyan Universities

Metto

Miriam

2022

AJERNET

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A study on the innovation of one-stop school registration management mode and the application of graph theory algorithm in the context of digitization

Che,

Liang

2024

Applied Mathematics and Nonlinear Sciences

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School registration management is an important part of the school management process, which is the basis of other work. This paper proposes an innovative school registration management system that integrates the school registration early warning system into the one-stop school registration management model. The data mining method is utilized to mine and process students’ school registration information to extract useful information. On this basis, the academic registry management system and the academic registry early warning system are constructed, and the graph theory-based subspace clustering algorithm is introduced to realize the innovative academic registry management model integrating academic registry early warning. Behavioral data provided by the information center of University A is used as the basis for the analysis of students’ campus card usage data. The subspace clustering algorithm proposed in this paper can obtain accurate results for clustering students’ usage behaviors, and the accuracy of the algorithm is consistently maintained between 80% and 90%. Then the academic data of the 2018 to 2021 graduates in University A is used as an experimental analysis object to predict the clusters to which the performance points belong, and the clusters generated by clustering are mined to find out the common characteristics of outstanding students and the relationship between the student data and the academic data. Finally, feature data clustering is performed on students’ academic characteristics to obtain information on students with abnormal academic status, and the implementation of dynamic monitoring of academic status reveals that 95% of students do have abnormal academic characteristics.

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Student Registration and Records Management Services towards Digitization

Cited by 2 publications

References 12 publications

A Study of the Management of Student Records in Academic Registrars’ Offices in Kenyan Universities

A Study of the Management of Student Records in Academic Registrars’ Offices in Kenyan Universities

A study on the innovation of one-stop school registration management mode and the application of graph theory algorithm in the context of digitization

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