Purpose This study aims to demonstrate the possibility of showing the functionality of complex microbial groups, within ancient structures within a process of refurbishment on a heritage building information modelling (BIM) platform. Design/methodology/approach Both a qualitative and qualitative research method will be used throughout, as observational and scientific results will be obtained and collated. This path being; phenomena – acquisition tools – storage – analysis tools – literature. Using this methodology, one pilot study within the scope of demolition and refurbishment, using suitable methods of collecting and managing data (structural or otherwise), will be used and generated by various software and applications. The principle methods used for the identification of such micro-organisms will incorporate a polymerase chain reaction method (PCR), to amplify DNA and to identify any or all spores present. The BIM/historical BIM (HBIM) process will be used to create a remotely-based survey to obtain and collate data using a laser scanner to produce a three-dimensional point cloud model to evaluate and deduce the condition, make-up and stature of the monument. A documentation management system will be devised to enable the development of plain language questions and an exchange information requirement, to identify such documentation required to enable safe refurbishment and to give health and safety guidance. Four data sampling extractions will be conducted, two for each site, within the research, for each of the periods being assessed, that being the Norman and Tudor areas of the monument. Findings From laboratory PCR analysis, results show a conclusive presence of micro-organism groups and will be represented within a hierarchical classification, from kingdom to species. Originality/value The BIM/HBIM process will highlight results in a graphical form to show data collected, particularly within the PCR application. It will also create standardisation and availability for such data from ancient monuments to make available all data stored, as such analysis becomes substantially important to enable the production of data sets for comparison, from within the framework of this research.