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Meeting capture has been a common subject of research in the ubiquitous computing community for the past decade. However, the majority of the research has focused on technologies to support the capture and not enough on the motivation for accessing the captured record and the impact on everyday work practices based on extended authentic use of a working capture and access system. Our long-term research agenda is to build capture services for distributed workgroups that provide appropriate motivation and further understand how access of captured meetings impacts work practices. To do this, we have developed a testbed for meeting capture as part of a larger distributed work system called TeamSpace. In this paper, we discuss the requirements for meeting capture within TeamSpace, describe the initial prototype developed, and report on initial usage.

In this paper, we address the design issues of a collaborative workspace system, called TeamSpace, that supports geographically distributed teams by managing shared work processes and maintaining shared artifacts in a project. TeamSpace attempts to integrate both synchronous and asynchronous types of team interaction into a task-oriented environment. Since meetings are an integral part of teamwork, our current work focuses on supporting virtual meetings as part of a larger collaborative work process. We present an initial TeamSpace prototype that supports asynchronous meeting management seamlessly integrated with capture and access of synchronous distributed meetings. The captured synchronous data is integrated with other related information in TeamSpace, enabling users to efficiently gain knowledge of both current and past team activities.

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