An Analysis and Allocation System for Library Collections Budgets: The Comprehensive Allocation Process (CAP)

Lyons, Lucy; Blosser, John

doi:10.1016/j.acalib.2012.07.006

Cited by 8 publications

(3 citation statements)

References 21 publications

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“…Díaz-Morales and Navia-V azquez (2017) agreed that the budget is highly optimized for organizing various events, staff training, technical engagement and interaction between students and teachers. Lyons and Blosser (2012) confirmed that the use of formulas in budget allocation is documented to determine the value of materials used in budget allocation to combine the average cost of resources in libraries. This formula captures the supplier's pricing data and the cost of ordering for each department to determine the total cost.…”

Section: Financial Planmentioning

confidence: 81%

Digital resources integration under the knowledge management model: an analysis based on the structural equation model

Rafi

Zheng

Ahmad

2020

IDD

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Purpose In the age of knowledge explosion, modern technology facilitates the acquisition, organization and effective dissemination of information to support academic research. To achieve long-term educational goals, integrating digital resources into a knowledge management model (KMM) has become a necessary prerequisite for university management. The proposed KMM aims to combine resources and technology to facilitate resource management, navigation and cross-database search for advanced research. Design/methodology/approach The published literature on digital resource integration was reviewed, and the status of resource organization was discussed with experts to compile research instruments together with the perspectives of serving professionals in universities. The data obtained was systematically processed to develop an integrated resource KMM. Data volume measurement was done with the SPSS software and AMOS was used for path analysis and modeling. After the conceptual model was developed, many assumptions were associated with it, and the software was run on the data set to validate the proposed theoretical model. Findings Library resources with four components (digital resources, information technology, financial planning and service promotion) have been successfully integrated into the knowledge management framework to organize resources and provide academic services for researchers. In addition to the organization of digital resources, the two components of knowledge management, such as the explicit knowledge of its technology-oriented nature and the tacit knowledge of its human-centered positions, remained useful to strengthen the integration process. Practical implications With the development of digital technology and the internet, information authentication, access and dissemination have become a complex task for information centers. As an integral part of modern digital libraries, the expansion of digital collections requires proper accessibility organization. Owing to the increasing number of digital resources, organization and management require thorough research and appropriate integration mechanisms. This integrated KMM helps to organize heterogeneous information resources and databases in libraries for long-term academic tasks. Originality/value Based on literature studies and discussions with academic experts, integration problems were identified, and raw data were obtained from the library management to find a solution. It is unique research owing to a lack of original work and extensive international literature on resource integration in connection with KMMs. This study has innovative findings that can add value to world literature.

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Section: Financial Planmentioning

confidence: 81%

Digital resources integration under the knowledge management model: an analysis based on the structural equation model

Rafi

Zheng

Ahmad

2020

IDD

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“…Clendenning et al (2005) analyzed a plethora of published literature that emphasized the selection and management of collections rather than focusing on how to use existing budgets effectively. Lyons and Blosser (2012) revealed when the libraries are disconnected from the infrastructure, the cost per domain is reduced, and all resources are included in the distribution process. It is also difficult to define the limits of budget items that cannot be developed for an international issue.…”

Section: Literature Reviewmentioning

confidence: 99%

Budget harmonization and challenges: understanding the competence of professionals in the budget process for structural and policy reforms in public libraries

Rafi

Ahmad

Zheng

2020

PMM

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PurposeIn the past, the field of public libraries proved to be a neglected area of government in terms of allocating handsome budgets for adequate services and developing infrastructure. The aim of this research is (1) to understand the level of library professionals and associated challenges in the preparation and implementation of the budget in public libraries and (2) to analyze the annual grand and regular library budget allocated to public libraries.Design/methodology/approachA comprehensive literature search was carried out from work published in the past – the quantitative study based on a structured research questionnaire followed by the five-point Likert scale. The primary data were collected by distributing printed questionnaires among the library professionals serving in the directorate of public libraries and its suboffices. The secondary data “Budget Grand” for seven years (2009–2015) and the regular budget for two years (2015–2016) were collected from seven public libraries, and data on the district population and literacy rate were obtained from the provincial bureau of statistics. The authors used the one-way ANOVA on primary data to determine the average difference between samples and descriptive statistics on secondary data.FindingsSurvey results show that budgeting is a useful tool for predicting the future, controlling resources and improving employee performance and departmental levels. The findings disclosed that the annual budget review includes guidelines for implementation without adequate discussion and guidance for overcoming challenges. In addition to increasing print and database resources, currency fluctuations, unfair resource allocation and budgeting processes proved to be a potential obstacle to the execution of the library budget. Moreover, library material usage and regular membership are decreasing compared to literacy rates in each district of the province. It also turned out that the limited resources in a library compared to the population and the insufficient budget for operation, maintenance and other library processes posed another challenge for the administration.Practical implicationsThe results, which are based on the primary data of experts and the secondary data on the library budget, can help the directorate of public libraries to push ahead with budgetary reforms and overcome challenges.Social implicationsThis article outlines some basic steps for librarians, publishers and sellers to cope with changes caused by currency fluctuations and falling budget pressures. Given the regional population, literacy gaps and the current state of libraries, the results could also cause the government to expand the public library network across the province.Originality/valueThe study builds upon the qualitative method using a questionnaire and on the secondary data for an in-depth understanding of the whole budgetary process. This comprehensive coverage of the budgeting process provides professionals with useful information in preparing a balanced budget for public libraries.

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“…In a recent article, Lyons and Blosser (2012) discuss the Comprehensive Allocation Process (CAP) that has been put in place at Northwestern University. CAP is a decision-making structure that assists in allocating new collections funds, for reallocating funds within budgets, and for cutting budgets due to reduced funding levels.…”

Section: Literature Reviewmentioning

confidence: 99%

Creating a New Collections Allocation Model for These Changing Times: Challenges, Opportunities, and Data

Crawford¹,

German²

2014

Too Much Is Not Enough!

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This presentation focuses on the development of a formula for potential use in allocating the collections budget for Penn State and the questions that arose during the process. The Associate Dean for Collections, Information, and Access Services charged a Collections Allocations Team to examine the development and use of a collections allocation formula. The team used a variety of methods to guide the development of the formula including a literature review, a survey of ARL Chief Collection Development Officers, and discussions with fellow selectors within the University Libraries. In addition, the Team developed other recommendations related to the allocation of the collections budget, especially focusing on the process of collection development, duplication of materials across the University Libraries, and the rewriting of collection development policies.

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An Analysis and Allocation System for Library Collections Budgets: The Comprehensive Allocation Process (CAP)

Cited by 8 publications

References 21 publications

Digital resources integration under the knowledge management model: an analysis based on the structural equation model

Digital resources integration under the knowledge management model: an analysis based on the structural equation model

Budget harmonization and challenges: understanding the competence of professionals in the budget process for structural and policy reforms in public libraries

Creating a New Collections Allocation Model for These Changing Times: Challenges, Opportunities, and Data

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