Mirroring the National Archives of Zimbabwe Act in the context of electronic records

Mutsagondo, Samson; Chaterera, Forget

doi:10.1177/0266666914538272

Cited by 17 publications

(11 citation statements)

References 4 publications

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“…The International Council on Archives (2005) also holds that the purpose of records appraisal is to decide which records should be preserved for the long term and which should be destroyed. As noted by Mutsagondo and Chaterera (2016), appraisal is one of the core duties of an archivist. However, public departments’ records and information management officers also carry out some form of appraisal at a primary level to determine which records are due for transfer to the records centre, to avoid the transfer of ephemeral records or the uncalled-for destruction of valuable records.…”

Section: Records Maintenancementioning

confidence: 99%

Challenges and prospects of records maintenance in public departments

Katekwe

Mutsagondo²

2017

Information Development

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Records maintenance is a critical aspect of records management, which guarantees the availability of records now and into the future. Unfortunately, a plethora of challenges face both creating departments and the secondary depository facility, a situation which threatens the records lifecycle. This work looks at records maintenance challenges faced by government ministries and the Gweru Records Centre in the Midlands Province of Zimbabwe. Using questionnaires and document reviews, data were collected from records and information management officers in 25 government ministries in the province as well as from staff of Gweru Records Centre. Due to lack of records management knowledge and financial challenges, many government ministries are not transferring semi-current records when transfer is due. At the same time, Gweru Records Centre is unable to accession large volumes of records from creating departments due to space, logistical and operational challenges. However, a number of activities are being carried out by the Centre to redress the situation. The study recommends provision of financial resources for records management and staff development programmes to inculcate behavioural change among records staff and management in government ministries, as well as the establishment of a large purpose-built records centre in the Midlands Province.

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Section: Records Maintenancementioning

confidence: 99%

Challenges and prospects of records maintenance in public departments

Katekwe

Mutsagondo²

2017

Information Development

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“…52 Zimbabwe does not have archival legislation that specifically caters for the creation, use, maintenance and disposal of electronic records, which has resulted in records management practitioners resorting to a hit-or-miss approach when managing electronic records. 53 Owing to economic hardship, the country has actually regressed from the gains made soon after independence.…”

Section: Zimbabwementioning

confidence: 99%

Provisions for managing and preserving records created in networked environments in the archival legislative frameworks of selected member states of the Southern African Development Community

Ngoepe¹,

Saurombe²

2016

Archives and Manuscripts

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“…The National Archives of Zimbabwe Act of 1986 does not adequately cover the management of digital records and archives, as stated by Dube (2011), Mutsagondo and Chaterera (2016) and Huni and Dewah (2019). In order to determine the level of professional training among records staff, Netshakhuma (2016) holds that digitisation is a new challenge, which requires technical skills and knowledge.…”

Section: Discussionmentioning

confidence: 99%

“…Although the Act defines "records" as documents in any media, it does not address issues of digitisation of records and archives. Mutsagondo and Chaterera (2016) note that records and archives professionals in Zimbabwe are currently using the National Archives Act of 1986 to guide policy regarding the management of digital records, in the absence of any legal provision that explicitly provides for digital records. Similarly, there is a lack of institution-wide digital records management policies and procedures in developed countries such in the United States and Canada, as revealed by Schina and Wells (2002).…”

Section: Literature Reviewmentioning

confidence: 99%

Digitisation of records and archives at two selected state universities in Zimbabwe

Tsvuura

Ngulube

2020

J. South Afr. Soc. Archiv.

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This study focused on the digitisation of records and archives at two selected state universities in Zimbabwe, namely Zimbabwe Open University (ZOU) and Harare Institute of Technology (HIT). The specific objective was to evaluate the legal and statutory frameworks for managing the digitisation of records and archives at the state universities. The legislative and statutory imperatives in Zimbabwe, the exponential growth in digitised records and archiving in the state universities and the lack of capacity of records personnel with regard to the management of digital records and archives, motivated this study. The records of the state universities are stored on network servers that the university can access. However, individual users are often able to copy or move them to individual desktops and portable devices that are beyond the university’s control. The study adopted a mixed methods convergent parallel research design and collected data through questionnaires and interviews. The data collection instruments provided both quantitative and qualitative data. Quantitative data were analysed using the SPSS analytical software package, while qualitative data were organised into broad themes and the content reported in narrative form. The findings were that both respondents and participants understand the records management functions in their universities and both state universities are busy creating policies and procedures for the digitisation of records and archives in their business transactions. The findings further indicated that the two state universities were digitising their records and archives using untrained personnel. Legislation, policies, and standards and procedures were not enforced. This exposed the materials to major threats and risks in terms of their integrity, security and authenticity. The study recommended that there the legal and statutory frameworks must be formulated, implemented and enforced to cater for the digitisation of records and archives at state universities in Zimbabwe.

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Mirroring the National Archives of Zimbabwe Act in the context of electronic records

Cited by 17 publications

References 4 publications

Challenges and prospects of records maintenance in public departments

Challenges and prospects of records maintenance in public departments

Provisions for managing and preserving records created in networked environments in the archival legislative frameworks of selected member states of the Southern African Development Community

Digitisation of records and archives at two selected state universities in Zimbabwe

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