Pengelolaan Arsip Elektronik di Unit Kearsipan PT Semen Padang

Putra, Wido Indra; Nelisa, Malta

doi:10.24036/109093-0934

Cited by 8 publications

(8 citation statements)

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“…Putra & Nelisa (2020) menjelaskan bahwa Arsip elektronik adalah arsip yang dibuat, dipakai, dan dipelihara sebagai bukti dari suatu kegiatan, transaksi, dan fungsi lembaga atau individu yang dialihkan dan diolah dengan sistem komputer. Selain itu, Putra & Nelisa (2020)…”

Section: Arsip Elektronikunclassified

Perancangan Dan Pembuatan Sistem Kearsipan Elektronik Dokumen Proses Bisnis Berbasis Microsoft Access

Rahma Yunita Pratiwi,

Mukaram

2023

RMSJ

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Document archiving is something that is often done by every company, one of which is PT Nusantara Turbine and Propulsion. Document archiving at PT Nusantara Turbine and Propulsion, especially in the Aero Engines Sales and Trading Division, still uses conventional systems. Therefore, the process of searching for documents can take quite a long time. In addition, there is a case experienced by secretaries, namely the loss of archives. This loss of archives is caused by borrowing archives. To overcome this problem, an electronic archive system was created that can store and display information about archives. The system can also record the data of the person who borrowed the archive. In this case, the application that supports the process of designing and creating the system is Microsoft Access. System design and creation can be started from DFD Level 0 and Level 1 and ERD design. As for the creation is done in Microsoft Access which starts from creating tables, forms, reports to queries. The results of the project are the front page, login form, main menu, data input menu, report menu and document search. All features that have been made are tested to the secretary as a user of SAEDPB. The results of the trial were declared acceptable because there were no obstacles when operating. With the search feature and storage of documents in the form of soft files, it is expected to help secretaries in rediscovering archives easily and quickly. This is supported by several studies that say that electronic records management can make it easier for someone when archiving and rediscovering archives. Therefore, the use of SAEDPB is expected to make work more effective and efficient, especially in archiving. Keywords: Archive, Electronic Archive, Microsoft Access

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Section: Arsip Elektronikunclassified

Perancangan Dan Pembuatan Sistem Kearsipan Elektronik Dokumen Proses Bisnis Berbasis Microsoft Access

Rahma Yunita Pratiwi,

Mukaram

2023

RMSJ

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“…Jika arsip yang disimpan diperlukan, maka arsip tersebut mudah ditemukan dengan waktu yang efisien, arsip juga harus ditata dengan baik dan benar oleh seorang arsiparis, mulai ketika arsip tersebut diterima, pengkodean arsip, penyimpanan arsip hingga arsip tersebut ditemukan kembali. Berikutnya tahapan kedua yaitu tahapan penempatan dan penyimpanan arsip, yaitu tahapan yang dapat dilakukan dalam kegiatan penyimpanan arsip digital, khususnya yang terkait alih media arsip dari media kertas ke media elektronik komputer (Putra and Nelisa 2020). 1) Menyiapkan surat/naskah dinas yang akan dialih media; 2) Melakukan scanning terhadap naskah/surat; 3) Membuat folder-folder pada komputer, sebagai tempat penyimpanan surat atau naskah dinas yang telah di-scan; 4) Membuat hyperlink yaitu menghubungkan antara daftar arsip dengan arsip hasil scan; 5) Membuat kelengkapan administrasi alih media.…”

Section: Hasil Dan Pembahasanunclassified

Analisis penataan arsip dinamis berbasis digital di Perpustakaan Universitas Islam Negeri Syekh Ali Hasan Ahmad Addary Padangsidimpuan

Fandi¹

2022

ktb

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This study aims to determine the management of dynamic archives carried out digitally by the UIN Syeh Ali Hasan Ahmad Addary Padangsidimpuan Library work unit. This study uses a qualitative descriptive with an interactive model. Data analysis starts from data reduction, data presentation, and drawing conclusions. Research informants are employees of dynamic archive management at the UIN Syeh Ali Hasan Ahmad Addary Padangsidimpuan Library work unit who were selected by snowball sampling technique. The findings of this study explain that the process of organizing digital-based archives is still in the planning and testing stages. In the arrangement of digital archives, there are three stages, namely filing, borrowing, and destroying archives. Although the UIN Syeh Ali Hasan Ahmad Addary Padangsidimpuan Library work unit has tested digital-based arrangements, the archive creation process still uses a manual system. Next is the archive borrowing stage, if there are borrowers from outside parties, they must fill out the digital archive system menu. This is so that the status of the archive can be known easily whether the archive is available or still borrowed. The third stage is archive destruction. The UIN Syeh Ali Hasan Ahmad Addary Padangsidimpuan Library work unit has carried out the destruction according to the archive retention schedule that has been determined. Thus, the development of digital-based archive arrangement is needed by the work unit so that the archive arrangement process can be more effective and efficient in providing services to the academic community, especially at this time.

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“…Menurut (Wido Indra Putra, 2017) Arsip merupakan salah satu sumber data dari kegiatan manajemen dalam suatu organisasi berperan tidak hanya sebagai sumber informasi tetapi juga sebagai pusat ingatan dan alat pengawasan yang sangat diperlukan dalam rangka kegiatan perencanaan, penganalisisan, pengembangan, perumusan kebijakan, pengambilan keputusan, pembuatan laporan, pertanggungjawaban, penilaian, dan pengendalian yang tepat.…”

Section: Pendahuluanunclassified

Design of Employee Data Electronic Archives for Vehicle Maintenance Based on Microsoft Excel at Hr Department in Pt Beton Elemenindo Perkasa Batujajar)

Zeami,

Firmansyah,

Pramono

2022

RMSJ

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Electronic archive management has become a demand and need for every organization in the era of digital technology as it is today. Electronic records management is closely related to the use of computer technology, which can complete records management work more effectively and efficiently. The archive system in the HR Department at PT Beton Elementindo Perkasa, especially for employee archives, still uses the manual archiving method, this causes the recovery of archives to take quite a long time and there are some lost files. With the design of this archival system, it is hoped that some of the problems caused by the previous archival system can be resolved properly. The change from manual filing system to electronic filing system begins with analyzing data needs, tools and several other support systems, then continues with column creation and data input in Microsoft Excel and the last process is scanning documents as additional backup for this employee archive. After a direct trial, it is proven that with this archive system, the recovery of archives can be faster and the risk of loss of information due to damaged archives can be minimized. The result of this work is inform of a the file in the form of Microsoft Excel in which there is information about the personal data of employees of thesection vehicle maintenance which is equipped with a hyperlink to insert file attachments and passwords to access the data in it which aims to maintain the confidentiality of the data in it so that it is not misused. by the responsible party. It is hoped that this electronic filing system can be further developed in the future to facilitate and expedite the work in the HR Department at PT Beton Elementindo Perkasa.

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Pengelolaan Arsip Elektronik di Unit Kearsipan PT Semen Padang

Cited by 8 publications

References 0 publications

Perancangan Dan Pembuatan Sistem Kearsipan Elektronik Dokumen Proses Bisnis Berbasis Microsoft Access

Perancangan Dan Pembuatan Sistem Kearsipan Elektronik Dokumen Proses Bisnis Berbasis Microsoft Access

Analisis penataan arsip dinamis berbasis digital di Perpustakaan Universitas Islam Negeri Syekh Ali Hasan Ahmad Addary Padangsidimpuan

Design of Employee Data Electronic Archives for Vehicle Maintenance Based on Microsoft Excel at Hr Department in Pt Beton Elemenindo Perkasa Batujajar)

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