Personal information organization in everyday life: modeling the process

Abstract

Purpose The purpose of this paper is to investigate and model the process of organizing personal information in digital form in the context of everyday life. Design/methodology/approach A background survey, a diary study and two interviews were conducted with each of the 18 participants, who are information users in social science academic environments. In particular, the personal information organization process (PIOP) model was developed by tracking and analyzing 143 organization events. Findings The PIOP model consists of six stages: initiation, identification, temporary categorization, examination/comparison, selection/modification/creation and categorization. This model also shows actions, thoughts and decisions involved in the organization process, and 19 factors that impact the process. Originality/value This study introduces a new model that specifically shows the process of organizing personal information. This study advances our understanding of the process and informs the design and development of systems and applications that support personal information management.

Pengalaman pemanfaatan cloud storage mahasiswa Teknik Komputer Universitas Diponegoro (Undip) dalam pengelolaan arsip digital

“…Banyaknya arsip yang dimiliki mahasiswa Prodi Teknik Komputer Undip memerlukan adanya pengelolaan yang tepat supaya mempermudah kegiatan yang dilakukan selama perkuliahan dan juga dapat menemukan secara cepat arsip yang disimpan ketika dibutuhkan. Oh (2019)…”

Social aspects of personal information organization

“…The stages of the process were identified based on prominent actions, thoughts, or decisions. Then, 143 models were created based on the analysis of each organization event, and eventually one integrated model, the PIOP model, was developed (Oh, 2019). Based on this PIOP model, the social dimensions of personal information organization were examined by further analyzing the factors influencing each stage of the model.…”

“…It also informs the development of systems and applications that better support the organization of personal information of people in different social environments. By using a cognitive sociological approach and based on Oh's (2019) personal information organization process (PIOP) model, this study analyzes the social aspects of personal information organization.…”

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Purpose -The purpose of this paper is to examine how individuals' personal information organization reflects their social environments in order to understand social aspects of personal information organization. Design/methodology/approach -By using a cognitive sociological approach and based on the personal information organization process (PIOP) model (Oh, 2019), this study investigates the social aspects of personal information organization by analyzing the pre-diary interview, a diary, and two post-diary interviews conducted with each of the 18 information users in social science academic environments. Findings -Social dimensions of personal information organization were found in differences between organizing academic and non-academic files, the way participants identified and made distinctions among files, common folders they created, and with the impact of participants' professional age on personal information organization.

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Organizing personal digital information: an analysis of faculty member activities

“…Oh (2013, 2019) developed the personal information organization process (PIOP). This model consists of six stages:Stage 1: Initiation – initiation of the process when users save, create, receive or obtain a file;Stage 2: Identification – identification of the file and some of its attributes;Stage 3: Temporary categorization – temporary categorization of the file into temporary location;Stage 4: Examination/comparison – examination by the users of its existing organizational structure to find an appropriate location to save the file, which implies a comparison between new and existing files;Stage 5: Selection/modification/creation – selection of a relevant folder to save the file or modification of an existing folder or creation of a new folder;Stage 6: Categorization – categorization when the file is finally placed into a folder.…”