As organizations grow larger and more distributed, the problems of maintaining corporate awareness and effective communication channels escalate. The clinical domain poses particular challenges to maintaining good corporate communications because users have limited time to access information and often have negative technology perceptions. This article highlights how a screen saver application, initially designed to increase privacy and security, developed into a new communication medium improving corporate communication across the organization. An ethnographic study of the application within a hospital setting, analysed using grounded theory methods, details the iterative and organic development of the design through 'community of practice' involvement. This application and the evolutionary process through which it was developed were found to not only increase awareness of resources, activities and hospital changes but also positively influence users' perceptions of, involvement in and ownership of general IT developments. User involvement also raised the importance, for the designers, of application usability, quality and aesthetics. Keywords communication, communities of practice, organizational awareness, social issues
IntroductionAs an organization grows and spreads to separate geographic locations, it becomes hard for staff to retain an awareness of community activities, events and resources across that organization. Without organizational awareness, activities are likely to be duplicated or go unnoticed by those who would appreciate them. Joint resources can be left unused,
Health Informatics Journalreducing the likelihood of a collective outlook. Users therefore need support in obtaining a shared understanding of corporate perspectives and establishing productive collaborations across an organization. This is especially true within the clinical domain where the complex, autonomous and hierarchical nature of the medical discipline can isolate users from organizational issues [1].A range of communication and awareness tools has been used to counteract the growing isolation of users and groups: the telephone, e-mail, video conferencing, shared workspaces, chatrooms and public information boards. Awareness technologies allow distributed workers to be aware of their co-workers' activities and of their potential for collaboration. The applications range from video/audio links and sensors that locate and detect workers' current activities to a range of tools that increase awareness of collaborative activities such as meetings, seminars, shared tasks, etc. However, these tools can simply lead to information overload and overlooked resources, as users lack the time or ability to scan for relevant information or to set up mechanisms (e.g. intelligent agents) to search for them.Peripheral awareness interfaces provide awareness without interrupting the primary task or requiring a secondary task (i.e. initiating awareness tool) to occur. These applications have been of increasing importance in the literature but, as ...