PurposeThis study examined the state of digital records management in Nigerian university libraries. It investigated the extent university libraries have captured/created, utilized, planned, organized and developed the skills of librarians, etc. for effective management of electronic records.Design/methodology/approachDescriptive survey design was adopted. The area of the study was Nigeria. The population of the study was 231 academic librarians and senior technical and administrative staff drawn from 12 federal university libraries. Data were collected and analyzed using questionnaire, checklist and version 20 of Statistical Packages for Social Sciences (SPSS). Information obtained through oral interviews was analyzed qualitatively and incorporated in the discussions. The analytical framework was the Readiness Assessment Guide developed by the International Records Management Trust/World Bank in 2004. The criterion of judgment was that any item or statement of the research instruments that obtains a mean value of 2.50+ was rated high, and low if less than 2.50.FindingsThe results revealed that ICT facilities were available in Nigerian federal university libraries but the manner and extent of utilization, planning, organizing, re-skilling the staff, budgetary provisions and adoption of international best practices, etc. for e-records was low. Adequate funding, steady power supply, full internet services and adoption of global best practices for e-records management were some of the recommendations.Practical implicationsThis study has established that the status of ICT facilities and current digital records management in Nigerian university libraries have not been properly managed and therefore are likely to become vulnerable or inaccessible for future transactions.Originality/valueThe gap in the literature about the dart of empirical studies on the status of e-RM in Nigerian university libraries has been bridged.

This paper assessed the extent to which federal university libraries in Nigeria have prepared for management of their records in electronic format. Specifically it investigated the extent to which university libraries have provided ICT infrastructures for digital records, made institutional plans for e-records management, and enacted policies that guide e-records management, among other areas. Survey research design was used. The instruments for data collection were questionnaire, observation checklist, and oral interviews. The population of the study was 84 librarians drawn randomly from 18 federal university libraries in Nigeria. Data was analyzed using mean scores and simple percentages. The criterion of judgment was that if the mean value of any item of the research instruments scored 2.50+ and above, it was rated high; if otherwise, it was considered low. The study found that ICT facilities were available in all the libraries, but the state of preparedness for their utilization for e-records management was low. Inadequate funding, intermittent electricity supply, absence of e-records management policy, etc. were the major factors hindering preparedness for e-records management. Adequate budgetary provision, increasing power supply, and enactment of digital records management policy were among the recommendations made. With regards to practical implications, federal university libraries may not steadily use their e-records in a networked/connected environment. These records may become inaccessible over time. This study was the first to investigate extensively on the state of preparedness of Nigerian university libraries for digital records management.