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Preparing data from artefact catalogues of previously published German excavation reports, in the project 'Engendering Roman Spaces', required ongoing refinement of data translation and digital manipulation using a variety of software packages. This process included the use of Optical Character Recognition (OCR) software, spreadsheets, database and graphics programs, and the final presentation of the data in ArcGIS [LINK to glossary] as an interpretative tool. With each step, a number of challenges were encountered relating to the quality of the data and original cataloguing processes, and the limitations of the software packages being used.Excavation reports of four Roman military sites -the forts of Vetera I, Ellingen, Oberstimm and Rottweil -are used in this article to highlight the range of problems encountered and solutions arrived to resolve them, a process requiring constant revision and refinement.

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