Customer service is an important area in the success of a system or a service. For services that have a relatively large customer base, the efficiency with which complaints are attended to becomes an issue. The Computer Centre of the Obafemi Awolowo University attends to students with various complaints majorly in relation to their e-portal accounts. Although efforts are in place to manage the crowd, there is still a major need for the complaint management service to save time and energy. The need for a system that can handle the enormous request and complaints of the undergraduate students of the institution is the thesis of this work. Design and implementation was done using the range of tools provided by the Microsoft Bot Framework. C# Programming language was used to implement the decision algorithm. Online web services were used to handle natural language understanding and the Bot Connector to implement the Web Canvas. Microsoft Azure Service was used to host the web after which evaluations were drawn through surveys. Thus, this study projected an easier flow of operations involving logging of complaints by students.