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This report examines the actions taken for promoting the green OA in Finnish scholarly journals and their effects in 2016 and 2017. A Finnish-language form for suggesting publisher policies to SHERPA/RoMEO database was developed. It was linked into instructions for applying the government subsidy of scholarly publishing. Finally, a resolution on archiving was negotiated with the copyright organization responsible for distributing remunerations of a national license based article database (Elektra). Due to these actions, the number of announced self-archiving policies rose from 27 to 53. 24 policies were collected via the Finnish form and sent to SHERPA/RoMEO. In this connection, some shortages in SHERPA/RoMEO service were noted. First, relaying the publishers' policies to service is not a quick procedure. It took approximately 6-7 weeks to get new policies and updates through to the database. Secondly, the metadata in SHERPA/RoMEO may cause problems because it is not stored in any structured way. Especially, the widely used colour code system is problematic.

As open access publishing has become more widespread and required by research funders and the research community, the management and monitoring of article processing charges (APCs) have emerged as an important task in research organisations around the world. Within this tendency, a question of the comprehensiveness of organisational APC monitoring has become relevant. This case study demonstrates how the comprehensiveness of in-house APC monitoring can be evaluated using international bibliographic information sources like Web of Science and Scopus, where it is possible to identify the corresponding author, as well as Unpaywall and DOAJ, which contain information about the open access statuses and APCs of articles. Based on study results, it can be assumed that the organisation’s in-house bookkeeping has succeeded in registering 52 percent of APC invoices while 48 percent have not been identified. The results show that the number of unreported publications that have been openly published and whose corresponding author is affiliated with the university is almost equal to those registered in the university’s institutional APC report. The study describes the stages of data collection and processing in order of implementation, which allows a similar review to be feasible in another organisation. At the end of the article, development proposals are presented for both the organisations’ in-house data collection and the content of publishers’ invoices.

A self-evaluation tool for services has been developed to support the Policy for Open Scholarship, which takes into account the recommendations of all previous national policies on open science. The purpose of the tool is to assist research organisations in the self-evaluation and development of services and making them available. The organisation may produce the services alone, in cooperation with other organisations or utilise services at the national and international level. Measures promoting the openness of evaluation, learning, research data and publishing, which are also included in the Policy for Open Scholarship currently being prepared, are made concrete with minimum and ideal criteria. These criteria facilitate different target levels for different types of research organisations at different starting levels. The measures and criteria of the self-evaluation tool are also used in the national monitoring model for open science. The tool is intended for the self-assessment of organisations and the development of services, while the monitoring model makes it possible to assess the maturity level of the entire open science field.

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