A Study on Automatic Assignment of Standard Classification Numbers to e-Records with the Machine Learning Approach

Abstract

Technological opportunities and an increase in the production of records have made inevitable the necessity of new management methods. Documents produced in public institutions in Turkey are organized and managed according to the Standard File Plan. Under the relevant law, it is mandatory to determine the subject of official correspondence from the File Plan and add the relevant codes to the records. The correct selection of these codes is essential for the healthy operating of the research-investigation processes and the successful completion of the access processes. However, incorrect codes have been given depending on institutional, personal, or managerial conditions that will interrupt the life cycle of records. Artificial intelligence applications can be utilized to minimize such misapplications and to make records classification more powerful.